Analyst Purchasing Documents - Construction

Analyst Purchasing Documents - Construction The School District of Palm Beach County Riviera Beach - West Palm Beach, Florida Open in Google Maps Job Details Job ID: 5946499 Application Deadline: Posted until filled Posted: Yesterday Starting Date: To Be Determined Job Description Full Job Description Applicants that are not certain of the number of hours, the number of days / months, and the annual salary paid for a specific position should contact the HR Customer Care Center for the position's information at View phone number on click.appcast.io. General Information Completion of forms required by federal and state agencies and the School Board; Completion of forms related to the employee benefits package; and The School District of Palm Beach County is a drug and alcohol-free workplace. All employment categories are subject to the completion of drug testing pursuant to School Board Policy 3.96 or 3.961. Any applicant who tests positive for a drug as defined in the policies will not be hired. In addition, only certain employment categories are subject to the completion of a pre‑employment medical examination by, and the receipt of, a medical clearance from professionals selected by the School Board. The medical examination may consist of a physical examination and/or testing for potentially impairing, disabling, communicable and terminal diseases or conditions including, but not limited to, tuberculosis and other pulmonary diseases, carcinoma, acquired immune deficiency syndrome, diabetes, hypertension, anemia, cardiovascular diseases, muscular skeletal diseases or disorders, hearing and visual impairments, mental or nervous disorders, alcoholism, and drug abuse. Non-Instructional Applicants applying for some clerical positions will be required to take a Keyboarding Test. The applicants for those positions will have to meet the Word per Minute (WPM) requirement for the given position. Agency for Health Care Administration (AHCA) and the Care Provider Background Screening Clearinghouse Information Pursuant to Florida Statute §435.12, all finalists for employment with the School District of Palm Beach County may be required to undergo a background screening through the Agency for Health Care Administration (AHCA) and the Care Provider Background Screening Clearinghouse. When an official job offer is made by the School District, additional information and instructions for completing the required background screening will be provided by Human Resources. For more information about the Clearinghouse, please visit: District Responsibilities Follows policies: Follows adopted policies and procedures in accordance with School Board priorities. Conduct: Conducts oneself in the best interest of students, in accordance with the highest traditions of public education and in support of the District's Mission Statement. Other Duties: Performs other duties as assigned. Furnish Records Permission is hereby given to any agency of the government of the United States and/or any other agency, person, firm or corporation holding records considered confidential to furnish the Department of School Police and/or the Division of Human Resources of the School District of Palm Beach County all information desired involving me in any way, upon request. Such records, I understand, may include reasons for termination of employment, reasons for discharge from military services, criminal history, on-the-job performance, educational records, or any other personal information which may not otherwise be obtained without prior agreement. Included in this grant of authority is my permission to former employers. EEO Statement The School District of Palm Beach County abides by the laws and regulations of the federal and state governments prohibiting discrimination; supports actively and fully equal opportunity policies, programs and plans for its employees. Also, the School District actively encourages qualified applicants of all ethnic groups and both sexes to seek available employment opportunities with the School District of Palm Beach County. The District does not discriminate against any employee or applicant because of such individual's race, ethnicity, color, religion, sex, national origin, age, disability, parental status, or marital status. Applicants with a disability shall be considered for employment if they are qualified and meet the safety and performance requirements of the position. Tobacco Free Preference The use of tobacco and tobacco products is a known and established hazard to the health and well‑being of those who use them. The health problems created by the use of these products contribute to the increase in health care costs and the rise in insurance premiums. It is in recognition of these factors that the School Board of Palm Beach County, Florida, is taking measures to develop a tobacco free workforce. As provided on the employment application, the District will provide a hiring preference for prospective employees who do not use tobacco or tobacco products. Authority: 1001.41(i)&(2); 1001.42(25); 1012.23(1), F.S. Implemented: 1001.42(5); 1001.43(11), F.S. History: New: 6/02/76; Revised: 6/16/87; 7/22/87; 6/16/06;7/1/09

QUALIFICATIONS:

1. Associates degree in business administration, information systems or related field and three (3) or more years of successful experience in analyzing and developing documents and computer related issues, OR high school diploma or equivalent and seven (7) or more years of successful experience in developing and maintaining documents and computer systems.
2. Demonstrated experience with PC-based document design and records management.
3. Accurate keyboard speed of 50 words per minute.
4. Demonstrated ability to work with diverse groups, and effectively communicate, both orally and in writing.
5. Knowledge of current computing technologies and software applications appropriate to the position¿s job responsibilities.

PERFORMANCE RESPONSIBILITIES

Essential Functions:

1. Assists in the development and revision of all documents to comply with D.O.E. regulations and School Board policy 6.14 in accordance with standard purchasing procedures.
2. Designs all approved purchasing documents using PC-based software programs.
3. Creates, maintains and organizes a back-up system for all documents required by the Purchasing Department.
4. Analyzes current documents and records within the Purchasing Department and recommends revisions and applications.
5. Establishes a format for all documents using advanced word processing features and functions.
6. Revises and maintains a dictionary of standard conditions to be utilized in all bid documents.
7. Analyzes and coordinates the correction and/or repair of Network, PC and/or printer problems as they occur in the Purchasing Department.
8. Provides basic technical assistance and training to all personnel in the Purchasing Department as it pertains to Network and PC related issues.
9. Maintains the Internet and homepage for the Purchasing Department.
10. Oversees and maintains records retention as assigned.

Additional Job Functions:

1. Follows adopted policies and procedures in accordance with School Board priorities.
2. Conducts oneself in the best interest of students, in accordance with the highest traditions of public education and in support of the District¿s Mission Statement.
3. Performs other duties as assigned.

Position Type: Full-time Contact Information Sarah Fasig , Specialist 3300 Forest Hill Blvd, A132 West Palm Beach, Florida 33406 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr The School District of Palm Beach County