Territory Administrator (Seattle, WA)

Job Description The Territory Administrator is responsible for managing and coordinating all administrative and operational support functions across ALSAC properties and market teams within a designated territory. This role oversees financial administration, facilities management, operational reporting, contract and vendor management, and inventory control. This position plays a critical role in optimizing processes and procedures to ensure efficient, compliant, and cost-effective operations. The Territory Administrator serves as the administrative lead and trainer for market offices, ensuring alignment with ALSAC policies, procedures, and regulatory standards. Essential Responsibilities Facilities & Property Management Oversee the maintenance and functionality of all ALSAC properties within the territory through coordination with internal teams and external vendors. Partner with Facilities, Strategic Sourcing & Supply Chain, and Shared Services to ensure all building systems are properly maintained and serviced. Financial Administration & Reconciliation Collaborate with Shared Services to ensure accurate coding and processing of all territory revenue. Develop and manage revenue and expense reclassification procedures, ensuring timely and accurate adjustments. Partner with market teams to ensure proper handling and coding of all funds received within the territory. Contract & Vendor Management Track and manage all contracts across territory teams, ensuring partnership terms, obligations, and payment timelines are met. Lead procurement activities by sourcing vendors, soliciting quotations, and conducting bid analyses to secure high-quality goods and services at competitive costs. Budgeting & Financial Oversight Support annual budget planning by providing cost estimates for equipment, materials, supplies, and services. Monitor and analyze financial performance for indirect programs, including monthly forecasting and budget tracking. Process payables and expense reports as needed for territory and area leadership. Fleet & Asset Management Manage in-territory fleet operations in coordination with the national fleet manager to ensure compliance, safety, and proper maintenance. Operational Excellence Assess, design, and implement office procedures and operational processes that drive efficiency and consistency across locations. Oversee inventory management, workplace safety protocols, business continuity plans, and office standards. Compliance & Training Serve as the territory lead for Payment Card Industry (PCI) data security standards, ensuring adherence to audit and compliance requirements. Deliver training, guidance, and ongoing support to market teams to reinforce ALSAC procedures and regulatory compliance. Qualifications & Requirements Strong written and verbal communication skills with the ability to engage effectively with internal and external stakeholders. Excellent organizational skills, attention to detail, and ability to manage multiple priorities. Demonstrated ability to interpret and execute complex instructions. Proven ability to consistently meet deadlines in a fast-paced environment. Strong collaboration and cross‑functional partnership experience. Experience in project management, budgeting, and forecasting. Proficiency in Microsoft Office, particularly Excel and Word. Knowledge of procurement processes and vendor management preferred. Bachelor’s degree and 5+ years of related experience (including procurement and office management), OR High School diploma/GED with 6+ years of relevant experience. Valid driver’s license. Quarterly travel expectation to serve our Seattle, Portland and San Francisco offices and occasional visits to Memphis, TN for enterprise, divisional, or donor events including some evenings and weekends. Hybrid in‑office work environment: This position is based at the Seattle office with a hybrid flexible schedule of 3 days in office / 2 days work from home. To comply with pay transparency laws, ALSAC is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is an estimate offered in good faith and considers the wide range of factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At ALSAC, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is 59,900.00 - 74,500.00. Benefits & Perks Core Medical Coverage: (low cost low deductible Medical, Dental, and Vision Insurance plans) 401K Retirement Plan with 7% Employer Contribution Exceptional Paid Time Off Maternity / Paternity Leave Infertility Treatment Program Adoption Assistance Education Assistance Enterprise Learning and Development And more Equal Employment Opportunity ALSAC is an equal employment opportunity employer. ALSAC does not discriminate against any individual with regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, transgender status, disability, veteran status, genetic information or other protected status. No Search Firms ALSAC does not accept unsolicited assistance from search firms for employment opportunities. All resumes submitted by search firms to any ALSAC employee or ALSAC representative via email, the internet or in any form and/or method without being contacted and approved by our Employee Experience team and without a valid written search agreement in place will result in no fee being paid if a referred candidate is hired by ALSAC. #J-18808-Ljbffr St. Jude Children's Research Hospital - ALSAC