Legal Administrative Assistant

Legal Administrative Assistant

Hilton is looking for a Legal Administrative Assistant to join our best-in-class in-house legal department. This is a dynamic role where you will provide essential administrative support at the Vice President (VP) level and support team engagement throughout the Legal Department. This role is perfect for someone who thrives in a collaborative environment and wants to be a contributor to a busy legal department.

What you'll do during a typical day:

• Provide comprehensive administrative support to Senior Vice Presidents and Vice Presidents, including managing complex calendars, scheduling meetings, processing expense reports, creating reports/readouts/summaries.
• Book travel for Senior Vice Presidents and Vice Presidents. You will arrange and confirm reservations for travel, gather and upload travel receipts, and complete and submit expense reports. This includes keeping track of VISAs, passport renewals, and Global Entry expirations.
• Coordinate internal and external meetings, including scheduling, preparing agendas, distributing materials, and arranging for meeting logistics such as room setup, Teams calls, and catering.
• Plan and coordinate team-building events and social gatherings to foster a positive and collaborative team culture.
• Facilitate financial processes by requesting legal settlement checks and wire payments and investigating outstanding invoices to ensure resolution. This includes new supplier requests and basic system administration for the Legal team's matter management system, e.g., opening new matters, searching for matter information.
• Maintain contact lists, files, and office equipment/supplies.
• Assist the broader legal team with administrative tasks, including managing incoming and outgoing mail, preparing documents, and maintaining accurate files. Additionally, you will assist Team Members with using company technology to book travel, order/upgrade technology devices, order office supplies, collect signatures for legal documents.
• Build partnerships with internal departments to resolve daily administrative challenges.
• Provide backup support for other administrative staff.
• Provide in-office support 5 days per week.

How you'll collaborate with others:

• Coordinate with fellow administrative assistants to schedule meetings with senior executives and teams, obtaining meeting rooms, supplies, and organizing catering.
• Be a point of contact for internal and external stakeholders, including Hilton's other departments and vendors.
• Collaborate with HSM (procurement), AP, and other departments to ensure invoice processing and supplier onboarding.

Projects you'll take ownership of:

• Supplier onboarding and invoice processing using SmartSpend and other Hilton IT systems
• Special projects, like team engagement activities and external outings.

What It Takes to Make the Stay

You have these minimum qualifications:

• Five (5) years of professional experience in an administrative role supporting attorneys or executives
• Three (3) years of experience supporting multiple senior leaders concurrently in a large corporate environment or law firm
• Proficiency in Word, PowerPoint, Excel and Teams
• Experience managing complex calendars and travel coordination
• Work on-site at the McLean office 5 days a week

It would be useful if you have:

• An Associate or Bachelor's degree
• Seven (7) years of professional experience
• Experience booking travel internationally and willing to work flexible hours to accommodate international support and global business hours when needed
• Prior experience working with legal professionals

How We'll Help You Thrive

At Hilton, the hospitality we're known for doesn't end with our guests. We proudly invest in our Team Members' wellbeing, supporting you through all of life's moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including:

• Incredible travel perks – Enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
• Own a piece of Hilton – Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
• Paid parental leave – Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
• Personalized caregiving support – Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
• Crisis concierge – In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
• Mental health resources – Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
• Generous paid time off (PTO) – Recharge, relax, and take time for what matters most
• Health & welfare benefits – From checkups to dental cleanings to new glasses, we offer a variety of health plans that keep you and your family covered
• Financial security for your future – Our retirement plans make it easier to save for what's next

*Benefits availability may vary depending on Team Member's location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.

Hilton offers its eligible team members a comprehensive benefits package to support their mental and physical well-being, so they can Thrive personally and professionally. The pay range for this role is $28.85-$40.87 hourly and is determined based on applicable and specialized experience and location.

Join an Award-Winning Workplace Culture At Hilton, we don't just deliver exceptional experiences for our guests—we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we've welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality. Our award-winning culture has earned us repeated recognition on the World's Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands, and a company-wide commitment to providing the best stay for every guest, we're setting new standards for the future of travel. Whether you're starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career—and help us make every stay a little more magical. Curious about life at Hilton? Explore our Careers Blog to see why we're more than a great place to stay—we're a great place to work.