Data Entry Clerk

Job Description

Job Description

We are looking for a detail-oriented Data Entry Clerk to support document review and records processing for a specialized transportation and industrial services organization in Fife, Washington. This Contract position focuses on entering, validating, and organizing sensitive records with a high degree of accuracy and discretion. The ideal candidate is comfortable learning new systems, asks thoughtful questions when clarification is needed, and can work carefully through complex files that vary from case to case.

Responsibilities:

• Enter and update information across digital records while maintaining accuracy, consistency, and completeness.

• Review imported and archived files against established checklists to confirm that documents were transferred correctly.

• Audit records to identify missing details, formatting issues, or documentation gaps.

• Handle confidential materials, including personal information, documentations, images, and location-specific case notes.

• Organize and maintain shared electronic files in Microsoft Office and SharePoint-based environments for easy retrieval and tracking.

• Support the movement of records between systems, including validation of data associated with the Intelex to Origami transition when assigned.

• Scan, classify, and attach supporting documents so each file contains the appropriate backup information.

• Assist with additional administrative and implementation-related projects as needed to support the broader team

• At least 1 year of experience in data entry, document auditing, records administration, or a related office support role.
• Strong typing and computer data entry skills with the ability to process numeric and text-based information accurately.
• Demonstrated ability to work with confidential documents and sensitive personal or medical information responsibly.
• High attention to detail and the ability to evaluate files that do not follow a single standard pattern.
• Comfort using Microsoft Office applications and shared document platforms such as SharePoint.
• Ability to learn new technology quickly and adapt to changing processes or tools.
• Strong communication skills, including the confidence to ask clarifying questions when instructions or file details are unclear.
• Experience with safety, incident, health, or compliance documentation is helpful but not required.