Accounts Receivable Coordinator

UT Austin offers a competitive benefits package that includes: 100% employer-paid basic medical coverage _ May require evening and weekend work during intense cycles of work. _ _ _ Purpose The Accounts Receivable Coordinator supports the Business & Operations team by managing accounts receivable and billing processes for external partners, including Texas school districts and state agencies. This role serves as the primary point of contact for partner billing inquiries, maintaining proactive communication and delivering excellent customer service to ensure accurate and timely receipt of funds. The Accounts Receivable Coordinator also supports the tracking and follow-up of cooperative program and data sharing agreements, collaborating with internal stakeholders to facilitate timely completion. This position plays a critical role in maintaining accurate financial records and fostering productive relationships with external partners. Responsibilities Manages accounts receivable process including creating, distributing, and sending invoices to external partners, including Texas school districts, state agencies, and others as applicable. Reconcile receivables and take steps to ensure receipt of funds. Maintains accurate and up-to-date records of payment statuses. Maintains accounting records and produce accounting reports. Maintains proactive and professional communication with external partners, including Texas school districts and state agencies, regarding invoice status, payment timelines, and any outstanding balances. Conducts timely follow-up correspondence to ensure accurate and prompt receipt of funds, serving as a reliable and responsive point of contact for billing inquiries. Prioritizes delivering excellent customer service by providing clear, accurate billing information and resolving discrepancies or questions with professionalism and efficiency. Supports the processing of cooperative program agreements and data sharing agreements with external partners, including Texas school districts and state agencies such as TEA. This includes tracking agreement statuses, following up on outstanding items, and collaborating with relevant stakeholders to facilitate timely completion. Builds and maintains collaborative relationships with University staff, vendors, and external partners. Ensures accurate recordkeeping and compliance with records retention requirements. Stays current on relevant university, state, and federal policies. Supports the Business Operations Team with additional projects as assigned and participates in ongoing staff development and processes improvement initiatives. Required Qualifications Bachelor's degree in accounting, finance, business administration, or a related field. Experience in accounts receivable, billing, or a related financial function. Experience working within financial, procurement, or project management systems to track transactions, monitor status, and support reporting activities. Strong organizational and coordination skills, with the ability to manage multiple tasks, track documentation, and support compliance processes with a high level of attention to detail and accuracy. Excellent written and verbal communication skills. Ability to build and maintain professional relationships with external partners and internal stakeholders. Proficiency with spreadsheet and word processing applications, including Microsoft Office applications and Smartsheet or similar tracking tools. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Familiarity with university procurement, payment, and audit processes, including documentation standards and approval workflows. Experience working with Texas school districts, state agencies, or other educational or governmental entities. Experience in preparation, processing, and negotiation of contract proposals and awards. Working Conditions May require evening and weekend work during intense cycles of work. May work around standard office conditions. Repetitive use of a keyboard at a workstation. Shared desk environment Hybrid work environment Climbing of stairs Use of manual dexterity Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) … The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. University of Texas at Austin What matters to our patients, matters to us. UT Health Austin, the clinical practice of Dell Medical School, offers personalized, multidisciplinary care, prioritizing patient needs and innovative treatment strategies for optimal health outcomes. Hospitals and Health Care Company size 201–500 employees Company type Public company Founded 2017 Total funding 0 Momentum Team growth Momentum Team growth 13% in 12 mo 241 employees on LinkedIn Capital Funding history Footprint Where they work 1601 Trinity Street, Levels 7-9, Austin, Texas 78712, US Apply For This Role Company University of Texas at Austin Location Hybrid - Austin, Texas, United States #J-18808-Ljbffr