Operations - Mgmt/Admin - Store Ops Administrator

Store Operations Administrator

The Store Operations Administrator supports the general administration and coordination of assigned areas within Store Operations. This includes timekeeping maintenance, payroll support, auditing, and new hire support; scheduling interviews, ordering uniforms, and completing required paperwork. Additionally, he/she is responsible for reconciling daily sales with cash and other media collected; posts department invoices; orders office supplies; maintains paper and electronic files.

The Store Operations Administrator will have the necessary confidence, commitment, and motivation to move his or her self towards success. Key personality traits & skills needed to accomplish this are: patience, even tempered, observant, perceptive, supportive, decisive, flexible, analytical, and consistent, and an encourager and teacher. He or she must be self-motivated, have strong leadership skills, good listening skills, extraordinary customer service skills, applied empathy, and possess a strong sense of urgency in all duties performed.

Essential Duties and Responsibilities Include the following; other duties may be assigned:

• In coordination with the Store Operations Management team, schedule interviews and pre-screens prospective applicants.
• Supports all administrative aspects of employee record keeping; completes and posts schedules, payroll, and timekeeping maintenance.
• Point person for store employees in need of administrative assistance including, but not limited to: benefits information, leave of absence, and sick and vacation requests.
• Is knowledgeable regarding Company personnel policies and procedures, and report inconsistencies and concerns to the Store Director and to the Store Operations Management team.
• Achieves objectives including, but not limited to, compliance issues, periodic audits and other administrative needs.
• Takes the lead and follows through with Help Desk requests.
• Responsible for store uniform and PPE ordering.
• Reviews Gleason Audits with Department Managers.
• Posts weekly bulletins.
• Responsible for accurate cash management.
• Makes change, cashes checks, & issues cash banks to Front-end staff.
• Analyzes and organizes office operations and procedures such as flow of correspondence, filing, requisition of supplies, and other clerical services.
• Assists Store Management Team by answering phones and coordinating/communicating necessary follow-through.
• Process new employee on-boarding paperwork
• Oversees Cashier on-boarding

Customer Service Skills

The Store Operations Administrator is an integral component to the success of the store's operation. Focusing on their internal customer, all employees of the store, they are to go beyond simply smiling and greeting others. Going above and beyond encompasses attitudes, respect, and flexibility. The Store Operations Administrator is expected to have a positive attitude; to treat others with respect; and easily adjust to changes in the work place.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High School diploma or GED; or three to six months related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read, analyze, and interpret documents such as, operating instructions, technical procedures, governmental regulations or procedure manual. Ability to write routine reports and correspondence.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to apply common sense, understanding to carry out instructions furnished in written, oral, or diagram form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. Specific vision abilities required this job include close vision, distance vision, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is normal.

Why You'll Love Working at Bristol Farms:

• Amazing earning potential, paid weekly!
• A values-based culture that will engage and empower your growth and development
• A strong training program that will build your guest service skills
• Opportunity for growth within our family of brands
• Benefits available Including medical, dental, vision, and 401K
• Numerous scholarship opportunities available to full & part time team members
• 20% discount at all Bristol Farms and Lazy Acres locations
• $60 credit to Shoes for Crews every 6 months of employment