Legal Administrative Assistant

Legal Administrative AssistantA highly respected, established investment management firm is seeking an experienced Legal Administrative Assistant to join its collaborative Legal team in San Francisco. This is an outstanding opportunity for a polished, highly organized administrative professional who enjoys working with senior leadership and wants to build a long-term career within a sophisticated, team-oriented organization. Supporting the General Counsel and broader Legal team, this individual will play an integral role in keeping the department organized, responsive, and operating efficiently. The firm offers an exceptional culture centered around collaboration, intellectual curiosity, continuous learning, and work/life balance, along with some of the strongest benefits in the market.What You'll DoProvide calendar and administrative support to the General Counsel and members of the Legal teamCoordinate contracts and documents submitted to Legal for review and help manage department workflowsServe as a key internal liaison for employees working with the Legal departmentManage meetings from start to finish, including scheduling, agendas, materials, conference rooms, technology, catering, and guest coordinationCoordinate domestic and international travel, conference registrations, itineraries, and expense reportingPrepare, edit, format, and proofread correspondence, presentations, memoranda, minutes, contracts, procedures, and corporate recordsMaintain corporate records, minute books, powers of attorney, apostilles, and other legal documentationNotarize documents and coordinate filings and service requestsAssist with department events, team activities, and special projectsPartner closely with administrative professionals across Legal, Compliance, and Risk and provide coverage as neededHelp the team adopt new technology, software, and AI-enabled tools that improve efficiencyWho We're Looking ForThe ideal candidate is proactive, detail-oriented, service-minded, and exceptionally organized, with the judgment and discretion required to work with confidential information and senior professionals. You'll bring:5+ years of relevant administrative experience; financial services or legal environment strongly preferredExperience supporting senior-level professionals on a legal team and managing complex calendars, meetings, travel, and expensesExcellent written and verbal communication skillsStrong proofreading and document-production skillsHigh proficiency with Microsoft Office, Teams, SharePoint, and Adobe AcrobatComfort learning new technologies and an interest in using AI tools to improve processesA calm, flexible approach and the ability to manage competing priorities and deadlinesStrong judgment, professionalism, and discretionBachelor's degree preferredCurrent Notary license or willingness to become a NotaryWhy This Opportunity Stands OutThis firm is known for its stability, collaborative culture, exceptional benefits, and commitment to its employees. Highlights include:$100K–$120K base salary + discretionary bonus100% employer-paid healthcare premiums for employees and their familiesFirm-funded retirement contributionStrong emphasis on work/life balanceCollaborative team of experienced administrative professionalsCommuter and health club benefitsHybrid flexibilityPlease submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.