Academic Administrative Assistant

Academic Administrative Assistant

Play a vital role in supporting the Department of Economics & Business as our Academic Administrative Assistant. In this position, you will partner closely with the department chair, faculty, and staff to support teaching, research, and day-to-day operations. You'll help keep the department running smoothly by managing business and administrative functions, ensuring efficiency and strong operational practices. As a key point of contact, you will connect with students, campus partners, and the broader communityhelping create a responsive, organized, and welcoming environment.

Manage, monitor and organize the departmental budget including the operating budget, endowed/gift and faculty research funds. Prepare and execute Concur, Summit for student prizes and research stipends, reimbursements, honoraria, journal entries, requisitions and purchase orders, and reconcile P-cards for staff monthly. Attend department meetings; distribute agendas, record and transcribe meeting minutes; coordinate meeting logistics, including catering. Assist with recruiting, hiring, training, of staff and students, approve time sheets, provide work direction, constructive feedback and problem-solving assistance for student workers and paraprofessionals. Work with the Paraprofessional to assign advisors to new majors. Organize and execute endowed lectures, class visitors, and distinguished guests. Room reservations, facilities setup, refreshments/catering, audiovisual equipment reservations and troubleshooting; transportation, hotel room and restaurant reservations as needed. Event promotion: Poster and email campaign design and distribution on campus and to the broader community; campus digest postings. Food/catering for department and student meetings. Collaborate with department Chair in management of block visitors, graduation requirement checks, process student awards course schedule, catalog of courses, classroom assignments, faculty reviews (third year, tenure, promotion, and senior lecturer), faculty searches, student funding, department meetings and external reviews. Work with Chair to oversee student records and faculty personnel files. Collaborate with faculty in all aspects for class field trips. Collaborate with the Registrar, Human Resources, Student Employment, Dean's office, Communications, Events, Field Studies, Finance Offices, Facilities, and Campus Safety with processes. Act as liaison between visitors, students, parents, faculty, and community. Edit and maintain department website, maintain lists of majors and minors and their requirements for graduation; communicate departmental events, student opportunity announcements, and other information to majors and minors as requested by the faculty.

Minimum Qualifications: High school degree. Three years of general clerical or administrative service experience, which includes one year of experience supporting the day-to-day functions of a department, office, or program (ex. developing/improving program operations, event planning, calendaring, inventory control of office supplies). Experience with Microsoft Office Suite. Skilled in oral and written communication with the ability to write and conduct daily communications. Skilled in utilizing organizational and time-management skills. Ability to be self-motivated and proactive learner. Skilled in collaboration with a variety of individuals. Possesses a high level of self-direction, attention to detail, able to work independently and execute multiple deliverables at any given time.

Preferred Qualifications: Associates degree / some college. Additional years of experience. Background in higher education. Having the skills, knowledge and attitudes necessary to effectively interact with and meet the needs of individuals with various cultural backgrounds. Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications.

Application Instructions: For full consideration please apply by 9/9/2026. Application deadline - last day to submit an application: 9/23/2026. This position is not eligible for visa sponsorship. To help us stay connected with you throughout the hiring process, we encourage you to apply using a personal email address instead of a Colorado College email address. In alignment with our commitment to reduce potential bias in hiring, applicants may redact any information that discloses their age, date of birth, or dates of attendance/graduation from educational institutions on resumes, certifications, transcripts, or other application materials. There will be no penalties for the omission of such information.

Anticipated Hiring Salary Range: $21.17 to $25.18 per hour.

What We Offer: As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including: Medical, Dental, and Vision Insurance. Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked. Paid seasonal breaks and holidays. 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%. Tuition benefits for employee and eligible dependents. Public Service Loan Forgiveness (PSLF) Assistance Program. Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants.

Benefits and Wellness Information: Please refer to our Benefits Page.