Office Assistant

Ivywood Classical Academy

Ivywood Classical Academy is a tuition-free public school that educates students using the virtues-based and rigorous classical education tradition. The classical curriculum is time-tested, research-based, and is proven to develop children into thoughtful, caring, educated, freethinking young adults. The curriculum emphasizes an education in the humanities, sciences, and arts, and integrates Spanish and Latin language to promote depth in learning.

Ivywood strives to produce students of high moral character who understand the world and what it means to be a contributing member of society. We place a strong focus on the why behind our lessons, which fosters a love for learning and inspires wonder in our students. Ivywood Classical Academy is a proud Hillsdale College Barney Charter School Initiative (BCSI) Member School.

About the Role

To assure the smooth and efficient operation of the academy office as the communications and operations center for the partnership between internal and external stakeholders in achieving educational excellence for all children.

What You'll Do

Essential Performance Responsibilities:

• Performs usual office routines.
• Handles and prepares correspondence for the school leader and academy board.
• Maintains student records as required by law and by local policy.
• Receives and routes all incoming calls.
• Demonstrates positive customer and community relations at all times with all people.
• Serves as the School Leader's frontline representative.
• Maintains the daily teacher attendance record and substitute teacher records.
• Assists teachers in preparing instructional materials upon request.
• Processes enrollment procedures for all students.
• Carries out financial operations at the site level, including payroll, purchasing and financial accounting.
• Compiles and maintains an up-to-date directory of students and staff throughout the year.
• Maintains a log of visitors to the academy.
• Applies positive customer service to the role and is perceived as a team member by the staff.
• Assists teachers with simple technology questions.
• Manages the academy website.
• Coordinate daily substitute teacher coverage by securing qualified substitutes for planned and unplanned staff absences.
• Communicate with employees, school leaders, and substitute teachers regarding assignments, schedule changes, and coverage needs.
• Maintain the substitute teacher roster and scheduling records to ensure efficient staffing and accurate reporting.
• Carries out other duties assigned by the school leader and Choice Schools Associates, L.L.C.

Qualifications

Minimum Requirements:

• High school diploma required
• Exemplary work habits verified by reference check.
• Computer skills in data processing, spreadsheets, databases and research.
• Valid Michigan driver's license.

Desired Qualifications:

• Associates degree or two years of college credits.
• Trained in CPR and first aid.
• Ability to communicate with students, staff and parents.
• Use of proper grammar and vocabulary.
• Reputation for self-control and sound interpersonal skills.
• Experience in an educational setting with school-age children is desired.
• Ability to work effectively with students and families.