Operations Administrative Assistant

Job Description

Job Description

We are looking for an organized and ambitious candidate to join our growing client. The role will work closely with senior leadership across multiple areas of the business. This position offers hands-on exposure to administration, finance, compliance, and operational support, making it an excellent opportunity for someone who wants to build a strong foundation and grow with a fast-moving company. The right candidate will bring sound judgment, strong attention to detail, and a genuine interest in improving how work gets done.

Responsibilities:

• Manage day-to-day administrative operations, including office coordination, document organization, mail handling, shipping, and vendor-related support.

• Maintain accurate company records and create structured, repeatable workflows that improve consistency and preserve institutional knowledge.

• Provide administrative support to company leadership and assist with a wide range of operational priorities as business needs evolve.

• Assist with billing, invoice processing, accounts payable, and accounts receivable activities using QuickBooks and related tools.

• Support payroll administration, benefits tracking, and employee record maintenance with a high level of accuracy and confidentiality.

• Coordinate licensing submissions, compliance documentation, and regulatory filings across multiple jurisdictions in partnership with legal leadership.

• Track key deadlines, contract obligations, and reporting requirements while helping improve compliance processes through automation and AI-enabled tools.

• Contribute to research, reporting, and process improvement projects involving operational data, customer information, and market-related analysis.

• Bachelor's degree in Business, Accounting, Finance, Economics, Analytics, or a related discipline.

• Strong academic performance and the ability to learn quickly in a dynamic business environment.

• Excellent written and verbal communication skills, with the confidence to interact effectively with executives, vendors, and customers

• Proficiency with Microsoft Excel and standard office software, along with experience entering and maintaining accurate data.

• Highly organized, self-directed, and dependable, with strong follow-through and attention to detail.

• Knowledge in using AI tools and technology to streamline routine tasks and improve efficiency.