Project Coordinator II

Job Description - Project Coordinator II (26001151) Job Description Description Description : Project Coordinator II AVP-Strategic Research Initiatives - Office of Research Economic Development Georgia State University The Associate Vice President for Strategic Research Initiatives (AVP-SRI) in the Office of Research at Georgia State University is seeking (1) dedicated and experiences project coordinator II. The AVP-SRI oversees the Office of Sponsored Programs as well as the following units: University Research Centers support team, Research Technology unit, Research Development, and Research Operations Improvement and Training. The Project Coordinator II position will provide advanced project management, business operations, event leadership, and executive support for the AVP-SRI, team leadership and staff. The position independently coordinates a portfolio of complex, high-visibility initiatives that involve multiple university units, senior leaders, faculty, staff, external partners, and vendors. What makes URSA a great place? Generous benefits, including health, dental, vision, tuition assistance, retirement, etc. A knowledge-sharing organization that works collaboratively with diverse partners Professional development opportunities and mentorship A rapidly growing center within an academic setting Here is what you will do Advanced Project Management and Business Operations – Independently plan, coordinate, and monitor a portfolio of complex, cross-functional projects and operational initiatives from initiation through completion. Establish project scope, goals, workplans, timelines, budgets, responsibilities, milestones, and performance measures; maintain tracking tools, documentation, and status reports; and coordinate deliverables across university units, senior leaders, faculty, staff, external partners, and vendors. Identify risks, dependencies, and resource needs; resolve operational issues; and ensure projects remain on schedule, within budget, and aligned with strategic priorities. Review business processes and data, recommend and implement improvements, and develop standardized procedures that strengthen efficiency, accountability, and service delivery. Events, Convenings, and Stakeholder Engagement – Lead the planning and execution of high-profile events, workshops, retreats, conferences, recognition programs, sponsor visits, advisory meetings, and other strategic convenings. Develop event plans, budgets, timelines, registration processes, communications, speaker materials, run-of-show documents, contingency plans, and post-event evaluations. Select and coordinate venues and vendors; negotiate service requirements; monitor contractual deliverables; and serve as the primary operational lead before, during, and after events. Coordinate participation by university leadership, faculty, staff, external speakers, sponsors, and community partners. Team Leadership and Operational Continuity – Serve as a lead worker for employees, student assistants, temporary staff, interns, or project team members assigned to initiatives and events. Provide backup coverage for monitoring and responding to the GSU research foundation email account. Manage the annual registration and renewal of GSURF in sponsor-specific systems. Coordinates procurement and payment processing of departmental and project-related purchases. Processes travel authorizations and travel expense statements, reimbursements requests and membership for the team and guests. Executive and Strategic Support - Provide high-level coordination and operational support to AVP and the team. Manage complex scheduling and meeting logistics involving senior university leaders, faculty, external partners, and other stakeholders. Anticipate and prepare materials needed for meetings, including agendas, background information, talking points, presentations, data summaries, and decision items. Draft and coordinate executive correspondence, reports, announcements, project updates, and follow-up communications. Triage requests submitted to the team, identify appropriate next steps, and coordinate timely responses and resolutions. Maintain confidentiality when handling sensitive personnel, financial, strategic, and institutional information. Knowledge, Skills, and Abilities Knowledge of executive support, project coordination, event planning, and university business operations. Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills, including preparing executive correspondence, reports, presentations, and briefing materials. Ability to plan and execute high-profile events involving senior leaders, faculty, vendors, sponsors, and external partners. Knowledge of procurement, payment processing, travel authorizations, reimbursements, memberships, and sponsor registration systems. Ability to exercise independent judgment, anticipate needs, resolve operational issues, and maintain confidentiality. Ability to lead and coordinate employees, student assistants, interns, temporary staff, and project teams. Proficiency with Microsoft Office, shared email accounts, administrative databases, and collaborative project-management systems. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor. Qualifications Minimum Requirements: Bachelor’s degree and four years of progressively responsible experience in project coordination, program administration, business operations, executive support, event management, or a related area; or an equivalent combination of education and experience. Preferred Hiring Qualifications Experience supporting senior leadership in higher education, research administration, government, or similarly complex organization; demonstrated experience managing multiple projects and budgets; advanced proficiency with Microsoft 365, Teams, SharePoint, Excel, project-management platforms, and reporting tools; and experience coordinating large or high-profile events. Salary offers will be determined based on the candidate’s qualifications in relation to the Minimum Hiring Standards. Candidates earlier in their careers are typically offered salaries closer to the minimum of the hiring range, while those with more advanced or relevant experience may be considered for compensation at or above the hiring range. Special Instructions To be fully considered for this position, all candidates at the time of submission must provide the following documents: A complete and accurate GSU application Resume Cover Letter 3 Professional References Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at Equal Employment Opportunity Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual’s race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status. College/Business Unit Research & Sponsored Programs Location Atlanta Campus Shift : 8:30AM-5:15PM Salary : $66-600-$75,700-$90,900 Pay Grade : G20 FLSA Status : Exempt Job Type : Full Time (Benefits Eligible) Job Posting

08/20/26, 4:56:26 PM

Closing Date

09/04/26, 3:59:00 AM

#J-18808-Ljbffr Georgia State University