Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to support accounts payable operations for an engineering organization in Madison, Wisconsin. This Long-term Contract position is ideal for someone who is highly organized, accurate with financial details, and comfortable managing invoice and payment activity in a fast-paced environment. The role will focus on maintaining timely transaction processing, supporting expense and disbursement workflows, and helping keep accounting records current and reliable.

**ON SITE ONLY**

Responsibilities:

• Review and process vendor invoices with careful attention to accuracy, approvals, and proper account assignment.

• Apply correct general ledger coding to payable transactions and verify supporting documentation before entry.

• Coordinate payment activities, including ACH transactions and scheduled check runs, to ensure obligations are paid on time.

• Examine employee expense submissions for completeness, policy alignment, and accurate reimbursement processing.

• Maintain organized accounts payable records and help resolve invoice, payment, or coding discrepancies with internal teams and vendors.

• Use Microsoft Excel to track payment details, reconcile information, and support routine reporting needs.

• Assist with day-to-day accounting administration to help ensure smooth and consistent payable operations.

• Experience supporting accounts payable functions in a detail-focused business environment.
• Working knowledge of invoice coding, account coding, and payment processing procedures.
• Familiarity with ACH payments, check run coordination, and expense report review.
• Proficiency in Microsoft Excel for tracking, organizing, and analyzing financial information.
• Strong attention to detail with the ability to manage high volumes of transactional data accurately.
• Effective communication skills and the ability to work collaboratively with vendors and internal stakeholders.
• Ability to stay organized, prioritize tasks, and meet deadlines in a structured accounting setting.