Administrative Assistant (Purchasing Clerk)

Administrative Assistant (Purchasing Clerk)

The Administrative Assistant will perform various office duties which require knowledge of office systems and procedures, including supporting billing functions.

Responsibilities include assisting billing team with customer billing and related administrative tasks, tracking orders and confirming deliveries, supporting purchasing activities such as travel arrangements, organizing office lunches, ordering office supplies and similar tasks, verifying purchase order details, pricing, and vendor information to ensure data integrity, maintaining organized records of purchase transactions and supporting documentation, communicating with vendors and internal departments to resolve discrepancies or missing information, supporting the Billing Department with additional administrative tasks as required, sorting and distributing mail, working independently and within a team on special non-recurring and ongoing projects, maintaining a professional appearance and demeanor, acting as project manager for special projects, answering telephones, directing calls, and taking messages, compiling, copying, sorting, and filing records of office activities, business transactions, and other activities, operating office machines, delivering messages and running errands, inventorying materials, supplies, and services, completing work schedules, managing calendars, and arranging appointments, computing, recording, and proofreading data and other information, typing, formatting, proofreading, and editing correspondence and other documents, handling confidential and non-routine information when necessary.

Minimum and/or preferred qualifications include a high school diploma (or GED or high school equivalence certificate) and work experience of 3 years in an office setting, minimum 3 years in progressive administration assistant roles, no certificates, licenses, or registrations required, administrative skills and experience, attention to detail and ability to work independently, organized with the ability to multi-task in a fast-paced environment, excellent verbal and written communication skills, strong computer skills and typing ability, proficient in MS Office, strategic thinker with a focus on profitable growth and operational scalability, strong client orientation and ability to navigate complex, multi-stakeholder environments, data-driven decision maker with expertise in project controls and key performance metrics.