Project Information Specialist

Our client is proud to design and build projects and careers.  We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our personnel, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Position Summary
The Project Information Specialist is responsible for managing, controlling, and coordinating project documentation and information flow for government and federally regulated engineering and construction projects. This role ensures that all project information, records, and deliverables are accurately maintained, compliant with contractual and regulatory requirements, and accessible to project stakeholders.
The position serves as a critical interface between engineering, procurement, construction, project controls, and client teams to support efficient project execution.

Key Responsibilities

Establish and maintain project document control systems in accordance with company procedures and government/client requirements
Manage the lifecycle of project documents, including creation, review, distribution, storage, and archiving
Ensure compliance with federal regulations, contract requirements, and records management standards (e.g., DOE, DoD, NARA)
Maintain electronic document management systems (EDMS) such as Aconex, SharePoint, or similar platforms
Track and log incoming/outgoing documents, ensuring version control and accuracy
Coordinate document workflows between engineering, construction, subcontractors, and client teams
Support preparation and distribution of technical deliverables, reports, drawings, and specifications
Monitor document status, deadlines, and deliverable schedules to support project controls
Assist with audits, compliance reviews, and records retention requirements
Ensure proper classification, security, and handling of sensitive or controlled information
Support project closeout activities, including final documentation turnover

Required Qualifications

Associate’s degree or higher in Business, Information Management, Engineering, or related field, or equivalent experience
3–7+ years of experience in document control, project information management, or project coordination
Experience supporting government or federally regulated projects
Working knowledge of document control processes and records management best practices
Proficiency with EDMS tools (e.g., Aconex, SharePoint, Documentum, SmartPlant Foundation)
Strong organizational, attention to detail, and time management skills
Effective communication skills and ability to interface with multidisciplinary teams

Preferred Qualifications

Experience supporting EPC (Engineering, Procurement, Construction) projects
Familiarity with engineering deliverables and drawing management processes
Knowledge of federal compliance standards (DOE, DoD, NQA-1, ISO, or similar)
Experience managing classified or sensitive information
Ability to support multiple projects in a fast-paced environment

Work Environment

Office-based role within a government or project site environment
May require adherence to security protocols and background checks/clearance
Occasional site visits or coordination with field teams

TRS Staffing Solutions are an equal opportunities employer, and we welcome you to provide OFCCP data voluntarily here