Receptionist / Office Assistant / Office Clerk

Provide welcoming front-of-house service and reliable clerical support. Handle enquiries, maintain records, and assist with everyday office tasks to keep the workplace organized and responsive. Key Responsibilities Answer calls, emails, and routine enquiries, directing requests appropriately. Welcome visitors and follow sign-in and access procedures. Prepare, copy, scan, file, and retrieve documents. Enter and update information in spreadsheets, databases, and office systems. Check records for completeness and report discrepancies. Receive and distribute mail, deliveries, and office materials. Support meeting bookings, room setup, and document preparation. Monitor stationery and supplies and assist with replenishment. Track assigned requests and follow up on outstanding information. Maintain tidy reception, storage, and shared work areas. Protect confidential information and follow record retention procedures. Assist colleagues with routine administrative tasks. Role-Specific Responsibilities Receptionist: Manage visitor arrivals, incoming calls, appointment enquiries, and reception readiness. Office Assistant: Support supplies, mail distribution, meeting arrangements, filing, and equipment service requests. Office Clerk: Focus on document processing, data entry, record verification, and routine correspondence. Qualifications Clear communication and a courteous, helpful approach. Good organizational skills and attention to detail. Basic proficiency in email, word processing, spreadsheets, and calendars. Accurate typing, data entry, and recordkeeping skills. Ability to follow instructions and meet routine deadlines. Reliability, teamwork, and consistent follow-through. Sound judgment when handling personal or confidential information. A relevant school qualification or equivalent practical experience. Previous experience may not be required where training is provided. Preferred Qualifications Experience in administration, reception, customer service, or clerical work. Familiarity with telephone systems, office equipment, or document management tools. Experience coordinating appointments or maintaining filing systems. Basic knowledge of purchasing or invoice documentation. Additional language skills relevant to the workplace or visitor base. Scope by Role Receptionist: Serves as the first point of contact for visitors and callers. Office Assistant: Provides practical and administrative support across the office. Office Clerk: Maintains accurate documents, records, and routine processing. #J-18808-Ljbffr NR CONSULTORES LDA