Administrative Specialist

Administrative Specialist (Payroll & Accounting)

We are seeking an experienced Administrative Specialist to support our operations team with a blend of administrative, payroll, and accounting responsibilities with a growing multi-disciplined engineering firm. This role is ideal for a detail-oriented professional with strong ADP Workforce Now experience, payroll processing expertise. Experience within the Architecture, Engineering, and Construction (AEC) industry is highly preferred.

Key Responsibilities

• Process and administer full-cycle payroll accurately and on time using ADP Workforce Now.
• Maintain payroll records and ensure compliance with federal, state, and local payroll regulations.
• Review payroll data for accuracy, including timesheets, earnings, deductions, taxes, and employee changes.
• Support accounting operations through data entry, reconciliations, reporting, and other administrative functions.
• Utilize advanced Excel functions and formulas to analyze payroll and accounting data.
• Assist with employee payroll inquiries and resolve discrepancies in a timely manner.
• Ensure compliance with FLSA regulations, payroll tax requirements, wage and hour laws, and company policies.
• Provide administrative support to the operations team as needed.
• Generate payroll, labor, and financial reports for leadership and internal stakeholders.

Required Qualifications

• Associate's degree or higher in Business Administration, Accounting, Finance, or a related field, or equivalent professional experience.
• Hands-on experience with ADP Workforce Now is required.
• Experience processing full-cycle payroll for 250+ employees and/or multiple payroll cycles.
• Strong understanding of payroll tax regulations, wage compliance requirements, and FLSA guidelines.
• Proficiency in Microsoft Excel, including formulas, reporting, and data analysis.
• Strong attention to detail, organizational skills, and ability to manage confidential information.

Job Type & Location

This is a Permanent position based out of Nanuet, NY.

Pay and Benefits

The pay range for this position is $65000.00 - $95000.00/yr. Full benefits package including medical, dental, vision and 401k

Workplace Type

This is a hybrid position in Nanuet,NY.

Application Deadline

This position is anticipated to close on Jul 21, 2026.