Payroll Clerk (Full Time) - World Equestrian Center Ocala, FL

Job Description

Job Description

Job Summary:

The Payroll Clerk is responsible for supporting the finance department through the accurate, timely, and compliant processing of the company's biweekly payroll. Utilizing UKG and NetSuite, this role requires high numerical accuracy, data entry precision, and strict adherence to internal control standards and confidentiality requirements. The ideal candidate works collaboratively with Accounting, Human Resources and other department managers to ensure all associate hours, deductions, and adjustments are updated correctly in the system.

Primary Responsibilities:

Process employee biweekly payroll accurately and on schedule, ensuring proper calculation of wages, overtime, deductions, and benefits.

Collect, review, and verify timekeeping records and electronic timesheets within UKG to detect and reconcile potential discrepancies prior to pay dates.

Update and maintain digital payroll profiles in UKG for employee changes, including new hire processing, terminations, tax exemptions, and wage adjustments.

Coordinate closely with Human Resources to manage benefit enrollments, retirement 401(k) contributions, garnishments, and pre-tax deductions.

Research and respond to employee and management inquiries regarding paycheck calculations, leave balances, and deductions.

Track and log associate leave times in UKG, including accrued Paid Time Off (PTO), sick time, personal time, and holiday allowances.

Prepare, review, and generate routine biweekly payroll reports for management, tax auditing, and budgeting purposes.

Assist with internal and external payroll audits by gathering reports, documentation, timecards, and required verification records from UKG and NetSuite.

Compile and post accurate payroll journal entries and general ledger adjustments into NetSuite after each biweekly pay run.

Maintain secure, confidential, and organized physical and electronic payroll records in line with company policy and legal document retention standards.

Assist with internal and external payroll audits by gathering reports, documentation, timecards, and required verification records from UKG and NetSuite.

Identify opportunities to improve time-tracking protocols in UKG and streamline processing workflows to maximize efficiency in the finance department.

Support general finance department projects and perform additional job-related duties as assigned by management.

This job description in no way states or implies that these are the only duties to be performed by the associate occupying this position. Associates will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Physical Requirements:

Ability to sit at a desk and work on a computer for extended periods (up to 8 hours per day).

Occasional standing, walking, bending, reaching, and lifting up to 25 pounds.

Frequent use of hands and fingers for typing, filing, and handling paperwork

Visual acuity required for reviewing complex financial reports and computer screens.

Ability to communicate clearly with team members and other internal departments.

Qualifications, Education, Experience, Skills, and Abilities:

Associate degree or Bachelor’s degree in Accounting, Finance, or Business Administration preferred; equivalent payroll or technical accounting experience will be considered.

1–3 years of proven experience processing payroll or serving in a dedicated timekeeping role preferred.

Working knowledge of core payroll workflows, tax withholdings, wage laws, and general ledger accounts.

Strong attention to detail with the ability to manage high-volume transaction sets quickly and accurately.

Competency in researching discrepancies, problem-solving, and following through to resolve data anomalies.

High proficiency with Microsoft Office, specifically advanced formatting and arithmetic in Excel.

Prior hands-on experience utilizing UKG for workforce management and NetSuite for ERP/accounting workflows preferred.

Outstanding numerical aptitude, organization, and professional time-management skills.

Excellent written and verbal communication skills for navigating employee inquiries or addressing department managers.

Complete commitment to data privacy, keeping strict confidentiality metrics, and meeting firm processing schedules.

The World Equestrian Center is managed by Columbus Hospitality Management, a company committed to providing quality service and memorable guest experiences in a positive and welcoming work environment. We are focused on supporting the needs of our team through our commitment to the family/work life balance and by providing development opportunities., a company committed to providing quality service and memorable guest experiences in a positive and welcoming work environment. We are focused on supporting the needs of our team through our commitment to the family/work life balance and by providing development opportunities.

Our total compensation package includes medical, dental, vision, paid life insurance policy, 401K, Paid Time Off, dining & travel discounts, special offers from our business partners, discount programs, and so much more.

We are proud to be a Drug Free Workplace/EOE. All applicants will be required to submit to a background check prior to employment.