Grant Manager

Grant Manager - 31001590

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies. FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state's efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds.

Position Overview and Responsibilities: This position serves as a Grant Manager in the Non-Disaster Unit of the Bureau of Mitigation. General duties and responsibilities consist of providing overall management of grants associated with the Flood Mitigation Assistance (FMA), the Pre-Disaster Mitigation (PDM), the Building Resilient Infrastructure and Communities (BRIC) programs, and any other assigned grants. Duties include, but are not limited to:

• Provide overall management of grants and projects associated with the Flood Mitigation Assistance (FMA), Pre-Disaster Mitigation (PDM), and Building Resilient Infrastructure and Communities (BRIC) programs, etc.
• Provide assistance to eligible sub-applicants including local governments on non-disaster mitigation projects, review sub-applications and submit annual applications to the Federal Emergency Management Agency (FEMA), conduct grant management activities including developing contracts, developing scopes of work, monitoring projects from the beginning to end for contract and program compliance, preparing quarterly reports, processing financial reimbursements, and preparing closeout reports and other work related to the FMA and PDM programs.
• Assist eligible sub-applicants in submitting sub-applications for construction hazard mitigation projects and non-construction hazard mitigation planning projects.
• Assist the Non-Disaster Program Manager in identifying program priorities, monitoring program status, and assist with the development of spreadsheets and related management tools.
• Coordinate with the state's Floodplain Management Office as needed to fulfill all grant and/or project compliance issues.
• Perform other related duties and travel as assigned, including assisting with disaster duties as a result of presidential declared or non-declared disasters.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee's position description. Employees must be able to deploy to emergency sites with limited advance notice.

Knowledge, Skills, and Abilities: Knowledge of state and/or federal grant programs and contract administration procedures. Skill in public speaking, making presentations, and strong written communication. Ability to understand and apply federal and state rules, regulations, policies, and procedures. Ability to manage all aspects of a grant and its implementing contract, including preparation of the scope of work, budget, and assurances, processing the financial reimbursements, and monitoring activities for compliance with the approved scope of work and budget. Ability to coordinate for efficient, accurate, and timely preparation of quarterly progress reports. Ability to provide technical assistance to state agencies as well as local governments, residents, businesses, and others on eligible grant activities, as well as on contractual and reimbursement processes. Ability to work independently and under close supervision in performing detailed job tasks and assignments. Skill in using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems. Ability to travel overnight and to work non-traditional work hours during emergency events and assume disaster relief duties as directed.

Minimum Qualifications: Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems. Florida Certified Contract Manager certification or have the ability and willingness to obtain certification within first 12 months of employment.

Location: Tallahassee, FL, US, 32399