Collections Specialist

Finance Specialist / Collections ManagerA fun, fast-paced, and highly collaborative downtown real estate law firm is seeking a Finance Specialist / Collections Manager to join their growing team. This is a fantastic opportunity to work in a vibrant office with regular outings—think shows, concerts, boat trips, and happy hours—with a group that values both hard work and great energy.What You'll Do:Draft, execute, and maintain documentation for retainers, NDAs, vendor contracts, and internal agreements for the Managing PartnerFile and support arbitration matters (NYCLA and AAA), including drafting narratives, tracking deadlines, calendaring, and attending hearingsCollaborate directly with the CFO on billing, payroll, collections, expense reconciliation, time entry, invoice generation, and financial reportingNegotiate payment plans with clients to reduce delinquent accounts and implement proactive collections strategiesMaintain and update a comprehensive client database, tracking contributions and engagement to drive business optimizationWhat You'll Bring:Proven experience in collections, preferably in a law firm or professional services environmentExperience supporting billing and finance functions including invoicing, A/R, payroll, and reconciliationsStrong written and verbal communication skills, especially for client interactions and arbitration documentsDetail-oriented with excellent organizational skills and the ability to multitask in a deadline-driven environmentA proactive, flexible attitude and the ability to thrive in a social, team-oriented officeTech-savvy with comfort in using legal billing systems and ExcelAvailability to work fully on-site, 5 days/week in a dynamic and engaged team setting