Accounts Payable Specialist

Client Overview

Our client is a nationally recognized law firm with offices throughout the United States and internationally. The firm offers a collaborative, fast-paced environment where employees have the opportunity to support sophisticated legal practices while advancing their careers within a respected professional services organization. They are seeking a detail-oriented Accounts Payable Specialist to support firm-wide accounts payable operations.

Salary/Hourly Rate

$55k - $65k

Position Overview

The Accounts Payable Specialist will be responsible for full-cycle AP processing, vendor maintenance, payment processing, expense reimbursements, and ensuring compliance with firm policies. The ideal candidate has experience in a high-volume AP environment, strong Excel skills, and thrives in a deadline-driven professional services setting.

Responsibilities Of The Accounts Payable Specialist

• Process high-volume vendor invoices, expense reimbursements, credit memos, and refunds while ensuring accuracy and compliance with firm policies.
• Set up and maintain vendor records, including tax documentation, payment information, and vendor master data.
• Verify invoice coding, assign general ledger accounts, and route invoices through the approval process.
• Prepare and process payments via check, ACH, and wire transfers while maintaining accurate payment records.
• Process employee expense reimbursements and ensure all required approvals and supporting documentation are obtained.
• Utilize Excel to prepare invoice import files and support ERP upload processes.
• Maintain organized AP records to support audits, compliance, and 1099 reporting requirements.
• Respond to vendor and internal inquiries while partnering with departments to resolve payment issues.

Required Experience/Skills For The Accounts Payable Specialist

• Minimum of 2 years of high-volume Accounts Payable or general accounting experience.
• Strong understanding of accounts payable principles, invoice processing, and vendor management.
• Advanced organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.
• Proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.

Preferred Experience/Skills For The Accounts Payable Specialist

• Experience within a legal, professional services, public accounting, or corporate environment is preferred.
• Experience with Aderant Expert, Concur, or similar ERP/AP systems.
• Experience processing high-volume payments through ACH, wire, and check.
• Familiarity with general ledger coding and 1099 compliance.
• Experience working in a large professional services or law firm environment.

Education Requirements

• Bachelors degree is a plus.

Benefits

• Medical, dental, and vision coverage.
• Paid time off (PTO).
• 401(K) retirement plan.