Practice Coordinator - Centrastate Medical Center

Practice Coordinator - Centrastate Medical Center

The Practice Coordinator (PC) supports and maintains the operations of the TeamHealth Hospital Medicine (THHM) practice, both administratively and operationally. The Practice Coordinator is expected to uphold TeamHealth's Mission, Vision, and Values at all times. Administratively, the Practice Coordinator collaborates with the Facility Medical Director, VP of Operations, Regional Medical Director, and hospital leadership to ensure administrative needs are met and clinicians are supported. Operationally, the Practice Coordinator is responsible for daily patient reconciliation, record processing, documentation review, and submission to the designated Billing Center. This role ensures timely and accurate chart capture, assists with data collection for facility metrics, and contributes to the achievement of productivity targets. This is an on-site position (901 W Main Street, Freehold Township, NJ 07728) that must comply with all hospital guidelines as well as TeamHealth's policies, procedures, and performance expectations. Reporting Relationship: Reports directly to HM Practice Coordinator (PC) Supervisor, indirectly to HM Chart Capture Manager and HM Chart Capture Director.

Essential Duties and Responsibilities:

• Perform all assigned duties as directed by TeamHealth leadership.
• Communicate regularly with the designated TeamHealth Supervisor and facility contacts.
• Maintain strict HIPAA compliance and patient confidentiality at all times.
• Access hospital information systems or collaborate with facility staff to obtain complete and accurate patient demographic and insurance data for billing.
• Coordinate completion of all physician documentation and proactively partner with the Medical Director and PC Supervisor to ensure timely signatures and compliance.
• Alert the PC Supervisor and request support from TeamHealth leadership if facility processes change or deviate from the current workflow.
• Meet and maintain individual performance goals as assigned by the PC Supervisor.
• Maintain a professional appearance and demonstrate professional conduct at all times.
• Work regularly scheduled weekday hours and comply with Kronos and Attendance policies.

Job Qualifications:

• Recent, relevant experience (within the past six months) in a hospital or physician office setting, with knowledge of medical records administration, patient registration, and documentation workflows.
• Demonstrated ability to maintain compliant, accurate recordkeeping in a healthcare environment.
• Familiarity with current tools, standards, and regulatory requirements in hospital medicine operations.

Preferred Skills:

• Bachelor's degree or equivalent job experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to work independently and accurately without direct supervision.
• Proficiency in Microsoft Outlook, Excel, and Word.
• Experience working directly with clinicians is preferred.
• Ability to build and maintain positive working relationships across departments.

Work Conditions / Physical and Environmental Demands:

• This is an on-site, hospital position and requires:
• Busy, shared office setting within a hospital, with frequent interruptions and interaction with clinicians, hospital staff, and administration.
• Exposure to confidential patient information and sensitive conversations. Requires discretion and professionalism at all times. Job will be performed in a hospital or TeamHealth office setting.
• Prolonged periods of sitting and computer work.
• Frequent walking within the facility and occasional stair use.
• Occasional standing, bending, reaching, and lifting/carrying of office materials (typically less than 10 pounds).
• Regular use of a copier, scanner, fax, telephone, and other office equipment
• Must be able to remain focused and organized in a dynamic and often unpredictable environment.