Events Manager

Alaska Esports is UAF’s competitive collegiate esports program; seven teams, three varsity, and a community built around the idea that this program should feel like home. We run campus tournaments, public gaming events, and live broadcasts out of the Wood Center. The Events Coordinator owns the physical experience of every event this program runs from concept to cleanup. You plan it, lead it, debrief it, and make it better next time. This is not a support position. All other staff support you during events. You make the calls on-site. What you’ll do Plan and manage program events from concept through debrief, including campus tournaments, open play nights, and public gaming events. Own the Asana events project: build task templates, assign work, track deadlines. Maintain the public master schedule for all on-campus program activities. Lead on-site event execution; all other staff report to you during events. Manage space logistics: room setup, decoration, and console cart management. Track attendance at every event and maintain the attendance log in Google Sheets. Write a structured debrief after each event: what worked, what didn’t, what changes. Build and maintain relationships with campus departments to drive co-programming opportunities. Manage the discretionary event spending pot and make final calls on how those funds are used. What success looks like in your first semester Run at least eight program events from concept through debrief. Build working relationships with at least three campus departments outside the Center for Student Engagement. Produce an event debrief log that the next coordinator could actually learn from. Run an event without the program coordinator being in the room. Weekly time breakdown Event planning, Asana project management, and calendar: 7 hours Campus outreach and department collaboration: 4 hours Event execution and on-site management: 4 hours Attendance tracking and event debrief documentation: 2 hours Weekly debrief and lessons learned: 1 hour Weekly all-staff meeting: 2 hours Shared staff expectations Attend weekly tactical meetings, monthly all-program meetings, and end-of-semester reviews. Complete weekly one-on-one check-ins with the coordinator. Keep documentation, trackers, and Asana tasks current, without reminders. Support program continuity: ensure whoever comes after you can do your job. Who we’re looking for Be the most prepared person in the room when an event starts. Hold a deadline that others depend on. Write what went wrong without making excuses. Communicate clearly, professionally with campus partners and the public. Take ownership and make decisions without constant direction. Be available for evenings and weekends throughout the academic year. Bonus (not required, but valued) Outgoing and personable. Event planning or production experience. Familiarity with project management tools (Asana, Notion, etc.). Background in esports or gaming communities. Live event or broadcasting experience. Minimum Qualifications Applicant must be enrolled as a UA student taking a minimum of six credits per semester with a minimum GPA of 2.0 or a newly enrolled student. Applicant will need to be available for the full academic year (Fall through Spring). Position Details This position is located on the University of Alaska campus in Fairbanks. It is a Student Assistant 2 position with a minimum starting pay of $16.00 per hour and is open only to undergraduate students. This is a pooled position; applications are reviewed as needed. EEO Statement The University of Alaska is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination against individuals on the basis of any legally protected status. #J-18808-Ljbffr