School Administrative Assistant/Secretary

School Administrative Assistant/Secretary Scott County School District - KY Scott County High School (040) - Georgetown, Kentucky Job Details Job ID: 5661303 Application Deadline: Posted until filled Posted: Apr 22, 2026 4:00 AM (UTC) Starting Date: Jul 1, 2026 Job Description Pay range: $17.80/hr to $22.67/hr, depending on qualifying experience SUMMARY Under general supervision, perform specialized and responsible clerical and secretarial functions in elementary, middle, continuation high school and special school settings; relieve the school administrator of clerical detail and perform routine administrative aide functions; and do other related work as required. Reasonable accommodation may be made to enable an otherwise qualified person with a disability to perform the essential functions of the job. Essential job functions are the fundamental duties of a position: the things a person holding the job must be able to do. DUTIES & RESPONSIBILITIES Serve as a personal secretary and office management aide. Review and screen incoming correspondence and communications routed to the school administrator. Refer specific communications or correspondence to appropriate staff members for the gathering of data for the administrator's review. Initiate follow-up activities to ensure that the operational timelines are met. Arrange correspondence for supervisor's personal reply with appropriate background materials. Independently or in accordance with general instructions, compose correspondence concerning a wide range of subjects requiring a thorough knowledge of policies, regulations, and operational procedures. Review outgoing correspondence and other materials to ensure consistency with policies, regulations, operational procedures, formatting, grammatical construction, and punctuation. May take notes of meetings and conferences, and prepare an accurate summary. May take and transcribe dictation pertaining to a wide variety of subject areas, including materials that may be of a privileged or sensitive nature. Serve as an administrative aide by receiving and responding to inquiries from either office visitors or from telephone contacts. Prepare input data for a computerized record management, storage, and retrieval system, and utilize the output reports in the office operational functions. Requisition, order and maintain an adequate inventory of supplies and instructional materials. Maintain a variety of records and files, which may include student, personnel, budget, expenditure, payroll, and a variety of other related records and files. Schedule and organize the clerical functions of the office. Provide input concerning the technical evaluation of the other clerical staff. May assist in the scheduling of school facilities. Assist with budget planning and expenditure control. Comply with applicable state and federal law as well as local policies and procedures. Other duties as assigned. QUALIFICATIONS Knowledge of: Organization and coordination practices, methods and techniques of above average to complex clerical functions; Modern office methods and equipment, including micro-computers, computer terminals; Automated record management and filing systems, receptionist and telephone techniques, correspondence and report writing; English usage, grammar, spelling, and punctuation; Basic first aid methods, procedures and techniques. Ability to: Interpret and apply legal mandates, policies, rules and regulations, and operational procedures pertaining to a school operation; Effectively and efficiently operate computer terminals and micro-computers, and utilize application software; Compose correspondence independently; Establish and maintain comprehensive and accurate files and records, and prepare concise and complete reports as required; Type or keyboard at a net corrected speed of 50 words per minute; Make arithmetical calculations with speed and accuracy; Understand and carry out oral and written directions; Establish and maintain cooperative working relationships. PHYSICAL DEMANDS The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions. Persons performing service in this position classification will exert 10 to 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. This type of work involves sitting a portion of the time, but will involve walking or standing for brief periods. Perceiving the nature of sound, near and far vision, depth perception, providing oral information, the manual dexterity to operate business related equipment, and handle and work with various materials and objects are important aspects of this job. Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job. Experience and Education Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the required knowledge and skills would be: Experience: Two years of responsible and varied secretarial and clerical experience, preferably including one year of clerical experience in an educational organization. Education: Equivalent to the completion of the twelfth grade, including or supplemented by coursework in shorthand, typing, data entry, office management, or other related skill areas. Position Type: Full-Time Job Categories: Support Staff > Administrative Assistant Job Requirements Citizenship, residency or work visa required Contact Information Elizabeth Gabehart , Principal Scott County High School (040) Email: View email address on click.appcast.io #J-18808-Ljbffr