Search Coordinator

The Search Coordinator opportunity with Robert Half Executive Search. This role supports a high-performing, retained search team focused on placing executive leaders across a range of industries.

The position is based in Reno, NV , with a hybrid schedule and occasional travel to the local office. It offers strong exposure to executive search, including coordinating interviews, preparing client- and candidate-facing materials, supporting search execution, and partnering closely with senior leaders across multiple geographies.

We’re looking for someone with 3+ years of professional experience, strong administrative and organizational skills, advanced Microsoft Office proficiency, and exceptional attention to detail. The ideal candidate thrives in a fast-paced environment, is highly proactive, and communicates effectively with both clients and candidates.

The Search Coordinator supports a fast-paced, results-oriented, retained search/consulting team that specializes in the search and placement of executive leaders across a broad range of functional areas and industry sectors.

The Search Coordinator (SC) is responsible for coordinating executive search activity for the team of Managing Directors and will be supporting the search efforts of the Principals/Associates assigned to each search engagement, as well as working with other Search Coordinators to complete tasks. The Search Coordinator also interfaces with clients and candidates to ensure seamless coordination of all search related activity.

Some of the job responsibilities include:

• Supporting a team of Managing Directors, Principals and Associates in multiple offices and geographies predominantly on the West Coast
• Hands on involvement in each search process including:
• Creating and editing highly specialized search documents including candidate presentations, position profiles, proposals, and engagement letters to be reviewed by clients and candidates
• Coordinating all interview related activity (phone,video, and in-person) for candidates
• Facilitating verification check and reference processes for candidates
• Scheduling weekly update calls with clients
• Attending weekly status calls if required and taking minutes of the meeting and follow-up actions.
• Updating practice group database per search
• Interfacing with clients and candidates throughout each search process to seamlessly develop and accomplish the search engagement objectives.
• Support tasks including, but not limited to, creating, and managing documents on a shared network and database.

The successful candidate will bring many of the following professional qualifications and personal qualities:

• A bachelor’s degree.
• Have advanced Microsoft Office experience (Word, PowerPoint, Excel, Outlook)
• Possess 3+ years of work experience in a professional work environment.
• Be an organized self-starter, with a sense of urgency.
• Be extremely proactive and results oriented.
• Exceptional written and verbal communication skills
• The ability to prioritize and tackle several tasks.
• Have advancedproof-reading skills and acute attention to detail.
• Be detail-oriented and resourceful with the ability to multi-task.
• Possess the ability to work in a fast-paced, challenging environment.
• Maintain a team approach.
• Be able to efficiently interface and supportresults-oriented search professionals.
• Ability to coordinate and communicate via Video, email and text.
• Able to apply discretion given exposure to confidential projects.

Work location:

• Predominantly hybrid with occasional visits to the local Reno office.