Accounts Payable Specialist

SUMMARY

Supports financial operations of the college by performing moderately complex accounting work, including preparing, analyzing, maintaining, and reviewing financial records and reports, and classifying, posting, balancing, reconciling, and summarizing financial transactions. Responsible for the processing of payables weekly for State, Institutional, and County funds and by vouchering of all invoices for payment, producing checks, mailing checks, reconciling purchase orders, and maintaining accounts payable file records with accuracy. Maintains travel and vehicle records for the college. Acts as accountant for all WIOA funds. Perform general duties that support the Controller and performs the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintains purchase orders and invoices for input into the accounts payable system, reviewing items for accuracy and compliance. Monitor Accounts Payable email account daily for incoming invoices for processing and communicate with vendors for invoice submission, as needed. Inputs requests for check payment and other reimbursements. Prints checks on a weekly basis or more frequently as needed while meeting established deadlines for positive pay submissions and check release. Records positive pays and core banks checks printed. Researches past due items and other inconsistencies and reports to supervisor to determine how to proceed. Responsible for all required WIOA reconciliations, monthly and annually. Assign proper general ledger code to invoices for WIOA in an accurate and timely manner. Assist WIOA Program Director with preparation of annual budgets and modifications for the WIOA projects. Process month end sales and use tax submission to the North Carolina Department of Revenue. As well as other annual accounts payable related tax filings (1099s, etc.) Prepare reports as required by supervisor, state auditors, community college system, federal agencies, and office of the state controller. Cross-train with other processes within the Business Office and has the ability to fill in as directed by the Controller while maintaining compliance with EAGLE. Attends training and conferences as necessary to remain current as determined by the Controller; actively participates in staff development workshops, staff meetings, and serves on various college committees as assigned. Maintain a professional and positive relationship with students, faculty, staff, and outside constituents. Performs other duties as assigned.

SECONDARY FUNCTIONS

Serves as backup for Payroll and Cashier

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Associate’s degree from an accredited two-year college or university and three to five years financial services experience and/or training, accounts payable experience preferred; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret professional journals. Ability to write reports and correspondence. Ability to effectively present information and respond to questions from students or other faculty groups or trustees. Ability to speak Spanish preferred.

MATHMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of Microsoft Excel and Ellucian ERP system.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.

WORK ENVIRONMENT

While performing the duties of this job, the employee is in a normal office environment. #J-18808-Ljbffr Bladen Community College