Accounts Payable Specialist OnSite Full

Job Description Castle Management is seeking a highly organized, detail-oriented Accounts Payable Specialist to manage high-volume, full-cycle AP processing across a diverse commercial and residential property portfolio. This is an on-site role for a deadline-driven professional who takes pride in accuracy, vendor relationships, and keeping financial operations running smoothly. The ideal candidate brings hands-on experience with Yardi Voyager and PayScan , strong reconciliation instincts, and a collaborative approach to working across teams. What You'll Do Invoice & Payment Processing Match invoices to supporting documentation; code to the correct G/L and property; enter into the payable system for approval and payment Process A/P mail and email daily; ensure all invoices meet billing protocols and are paid on time Process tenant security deposit refunds accurately and on schedule Workflow & Account Management Monitor and manage invoice approval queues; ensure efficient movement through PayScan workflows Reconcile credit accounts and prepare account analyses as needed Analyze Trust Account cash balances by owner; coordinate cash calls with the Bookkeeper as required Track and manage special project invoices and expenses Vendor & Compliance Management Maintain and update vendor records in Yardi, including certificates of insurance and W-9 forms Prepare 1099 Miscellaneous and Form 542 as required Respond promptly to inquiries from vendors, Portfolio Managers, and Resident Managers Administrative Support Maintain organized A/P files Provide general administrative support including scanning, photocopying, and document distribution Other duties as assigned What You Bring Experience: Comprehensive A/P experience with a solid understanding of full-cycle AP workflows; property management experience strongly preferred Technology: Proficiency in Yardi Voyager and PayScan preferred Speed & Accuracy: Minimum 45 WPM typing; minimum 10,000 keystrokes/hour data entry Soft Skills: Strong attention to detail, excellent verbal and written communication, customer-service orientation, and a reliable team-player mindset Work Style: Comfortable in a fast-paced, high-volume, deadline-driven environment; able to work independently and collaboratively Education & Experience Associate's or Bachelor's degree; OR 3+ years of related AP experience; OR an equivalent combination of education and experience. Additional Details Schedule: Monday–Friday, on-site (no remote work available) Physical Requirements: Must be able to sit, stand, walk, and occasionally lift up to 25 lbs. Work Environment: Open office with moderate noise level Castle Management is an equal opportunity employer. We value accuracy, integrity, and team collaboration in everything we do. Company Description Castle Management is a property management company located in San Ramon, CA. Founded in 1986, Castle Management has been helping rental property owners in the Bay Area succeed for decades. #J-18808-Ljbffr Castle Management