Executive Assistant - Data & Analytics

Executive Assistant – Data & Analytics Job Summary: This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks like photocopying and mailing documents, acting as a primary point of contact for internal and external stakeholders, and conducting basic research. The role involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions. This person should apply extensive knowledge of the job skills, have excellent verbal and written communication skills, is organized, proactive, detail-oriented, adapts well to change, is able to multi-task and is skilled in partnering with team members across multiple organizations. Responsibilities Perform basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and recognized as the top administrative employee in the department or division. Assist in scheduling appointments, meetings, and events for executives, maintaining their calendars, sending reminders, and reserving conference rooms, setting up audio‑visual equipment, and preparing meeting materials. Answer phone calls, take messages, respond to routine emails on behalf of executives, and filter and prioritize incoming correspondence. Help coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries. Provide general administrative support as needed, including photocopying, faxing, and mailing documents. Generate statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assist in preparing presentations with relevant insights for the executives. Act as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders. Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders. Draft and format routine documents, reports, and presentations, and proofread and edit documents to ensure accuracy and compliance with company guidelines and policies. Coordinate the administrative work within the department/division, while working with other departments/divisions and companies. Education & Experience Recommended High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence. Typically has 6‑8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field. Advanced English is a must. Knowledge & Skills Accounting Administrative Support Billing Booking (Sales) Calendar Management Customer Data Management Data Entry Expense Reports Finance Front Office Invoicing Marketing Microsoft SharePoint Office Equipment Office Management Office Supply Management Presentation Software Purchasing SAP Applications Travel Arrangements Cross‑Org Skills Effective Communication Results Orientation Learning Agility Digital Fluency Customer Centricity Impact & Scope Impacts department and leads and/or provides expertise to functional project teams and may participate in cross‑functional initiatives. Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions. Disclaimer This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management. Salary & Benefits Pay range: $32 to $49 USD per hour (United States of America only). Salary varies by work location, job‑related knowledge, skills, and experience. HP offers a comprehensive benefits package for this position, including Health insurance, Dental insurance, Vision insurance, Long‑term/short‑term disability insurance, Employee assistance program, Flexible spending account, Life insurance, Generous time off policies (4‑12 weeks fully paid parental leave based on tenure), 13 paid holidays, 15 days paid time off. The compensation and benefits information is accurate as of the date of this posting. The company reserves the right to modify this information at any time, with or without notice, subject to applicable law. Job Details Schedule: Full time, No shift premium (United States of America). Travel: Relocation. Division: Administration. Shift: No shift premium. The Company is an Equal Opportunity Employer. HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s). Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. 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