Business Office Assistant

General Purpose The primary purpose of your job position is to maintain administrative activities in accordance with current applicable federal, state, and local standards, guidelines and regulations, our established policies and procedures, and as may be directed by your supervisor, to assure that proper administrative procedures are maintained at all times. Essential Duties Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures. Assist in organizing, planning and directing the administrative activities in accordance with established policies and procedures. Maintain minutes of meetings and file as necessary. Serve as a key representative of the community and make an active contribution toward community relations, public regard and overall awareness of the community. Support the Administrator, DON & Business Office Manager in administration tasks. Perform clerical, accounting functions such as cash receipts and ancillary data. May assist with HR and payroll duties. Develop and maintain a good working rapport with inter‑department personnel, as well as other departments within the facility. Assist in recording all incidents/accidents and file in accordance with established policies and procedures. Assist with administrative studies and projects as assigned or that may become necessary. Ensure that administrative personnel follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work‑related injuries and illnesses. Ensure that an adequate supply of office supplies and equipment are on hand to meet the day‑to‑day operational needs of the facility. Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator. Maintain the confidentiality of all resident care information including protected health information; report known or suspected incidents of unauthorized disclosure of such information. Supervisory Responsibilities This position has no supervisor responsibilities. Qualifications and Skills High school diploma or GED (minimum requirement). Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; write reports, business correspondence, and procedure manuals; effectively present information and respond to questions from managers and employees. Mathematical Skills: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Literacy: Proficiency in Excel is preferred; minimum typing speed of 40 words per minute; 10‑key calculator; knowledge of office machines and equipment. Physical Demands The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desktop or laptop computer. Regular sitting, standing, walking, talking, reading, and hearing. Frequent use of all office‑related equipment including copier, scanner, fax, telephone, and calculator. May be necessary to assist in the evacuation of residents during emergency situations. Work Environment The noise level in the work environment is usually low to moderate. Equal Employment Opportunity We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic. #J-18808-Ljbffr