Contract Administrator

Salary: $82,027.00 - $105,462.00 Annually
Location : Philadelphia, PA
Job Type: Full-Time
Job Number: 2F70-20260706-PR-00
Department: Multiple
Opening Date: 07/06/2026
Closing Date: 7/19/2026 11:59 PM Eastern
FLSA: Exempt
Bargaining Unit: N
Competition: Citywide Promotional
Residency Waiver: No Waiver
Certification Rule: Rule of 5
1. Parts: Computer-Based Multiple Choice Exam
1. Weight: 90%
2. Parts: Seniority Rating
2. Weight: 10%
3. Parts: N/A
3. Weight: N/A
Salary Range: 0023


WHO WE ARE

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

Impact - The work you do here matters to millions.

Growth - Philadelphia is growing, why not grow with it?

Diversity & Inclusion - Find a career in a place where everyone belongs.

Benefits - We care about your well-being.

The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer.

Learn more here:


Equal Access to Civil Service Testing

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at View phone number on click.appcast.io or send an email to View email address on click.appcast.io. For more information, go to:

The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodation for candidates with documented medical or religious reasons. Candidates may request accommodation for a Civil Service examination by contacting the Office of Human Resources (OHR) at View phone number on click.appcast.io or by email at View email address on click.appcast.io. The accommodation process is interactive and requires cooperation and communication between the applicant and OHR. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination.

Only an on-line application will be accepted for this exam. Paper applications will not be accepted.

Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch.

For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at View phone number on click.appcast.io or by email at View email address on click.appcast.io

Information concerning employment with the City of Philadelphia may be found at:

General Definition


This is administrative and supervisory contract management work at the departmental level. The employee in this class supervises and monitors, through subordinate professional, technical and clerical personnel, the development, coordination and monitoring of all contract activities for the Managing Director's Office, Department of Aviation, Health Department, Department of Human Services, Department of Behavioral Health and Intellectual Disability, the Office of Supportive Housing or the Philadelphia Department of Prisons.Work includes developing and implementing departmental contract processing policies and procedures, reviewing contract requests and proposals, and serving in a liaison capacity between departmental staff and provider and City agencies involved in the contract development and approval process. Directing departmental contract activities, coordinating the automated contract information system (ACIS) and establishing and maintaining effective working relationships with City officials, departmental administrators and representatives of contracted agencies to secure cooperation in the development of procedures and resolution of contract problems are significant aspects of the work. Work is performed under the general direction of an administrative superior.
The analyst responsible for reviewing applications and additional documentation for this job opportunity is

Ashanay Graham

City of Philadelphia - Office of Human Resources

1401 JFK Blvd., Room 1530

Philadelphia, PA 19102-1675

Phone: View phone number on click.appcast.io

Fax: View phone number on click.appcast.io

Email:

For all other inquiries, please contact Customer Service at View phone number on click.appcast.io or email View email address on click.appcast.io
Notes to Applicants and Projected Exam Information
ELIGIBLE LIST
CITY-WIDE PROMOTIONAL:

Departmental and interdepartmental promotional eligible lists will be established as a result of this examination. An appointment in any department may be made from either one of the above-established promotional lists as deemed appropriate by the appointing authority.
Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.

PREFERENCE FOR PHILADELPHIA RESIDENTS:

Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other people receiving an identical test score.
To receive such preference, candidates must respond to the question regarding residence later in this form. The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.

If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration.
Promotional Exams using Proctor Exam or Proctor IO :
This examination will be scheduled for the week of August 10th, 2026. Please note that this examination date is subject to change. Candidates will need access to a desktop computer or laptop with a webcam and internet access to take the written examination. Candidates will need to be able to operate computerized software proficiently and independently. If you do not have access to a desktop computer or laptop with a webcam and internet access, or cannot operate computerized software proficiently and independently, please contact Ashanay Graham at View email address on click.appcast.io and alternative arrangements will be made for you to take this examination.

Test Review:

In accordance with Civil Service Regulation 9.091B, candidates will have 30 days after the results have been mailed to review their test and to file appeals to the key answers. Call View phone number on click.appcast.io if you wish to schedule a Test Review.
An Eligible List will be established the week of August 24, 2026 . Please note that this date may change.

Level of Education Required


Bachelor's degree

Minimum Acceptable Training and Experience
The following statement represents the minimum training and experience standards that will be used to admit or reject applicants for tests.


ANTICIPATED ELIGIBILITY
Candidates who meet all eligibility requirements within 6months of the application deadline ( January 19 , 2027) will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.

ALL SPECIALTIES

1. EDUCATION

Completion of a bachelor's degree program at an accredited college or university.

NOTE: Additional experience or industry-relevant certification may substitute for the degree requirement on a year-for-year basis.

AND
2. GENERAL EXPERIENCE

Three years of administrative, program analysis or contract compliance experience, two of which shall have been at the full-performance level.
AND
3. SPECIFIC EXPERIENCE

Two years of administrative contract management experience above the full performance level in a major operating division of a health or social service department or in the Airport, which has included developing, coordinating and monitoring a large volume of contract and related activities.

OR

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the specific experience.

CITY OF PHILADELPHIA CLASSES THAT TYPICALLY MEET THE MINIMUM SPECIFIC EXPERIENCE REQUIREMENT:
Contract Coordinator (2F69)
City of Philadelphia Benefits includes:

• Medical
• Dental
• Prescription
• Vision
• Life Insurance
• Flexible Spending Account
• Hybrid Defined Benefit/Defined Contribution Plan
• Voluntary Deferred Compensation Plan
• Employee Assistant Program
• 13 paid holidays
• Paid sick leave
• Vacation leave
• Paid personal days
• 8 weeks paid Parental Leave
• Backup Child and Adult care
• Wellbeing platform and programs
• Retiree Health Benefits
• Qualified Student Loan Forgiveness Employer
• Tuition Discounts for City Employees

01


Are you presently employed by the City of Philadelphia with permanent Civil Service status and a Performance rating of Satisfactory or higher?

• Yes
• No

Required Question