Administrative Assistant 2

SALARY RANGE: $38,372.00-$47,965.50

*Salary is based on full-time relevant work experience. At Noble, we believe the health of soil, plants, animals, and humans is one and indivisible. We believe in rebuilding healthy soils and helping producers maintain a strong bottom line. Through these two actions, we can transform degraded grazing lands across the United States, benefiting the environment and society as a whole. Our focus is to help farmers and ranchers apply regenerative ranching principles to the nation’s 654 million acres of grazing lands. This monumental undertaking requires thousands of producers across the U.S. to overcome significant barriers and change their current practices to work with nature, not against it. So, do you want to join us? We are looking for an Administrative Assistant 2 . As an administrative assistant 2, you will be responsible for providing administrative support to Noble’s marketing communications and brand and creative services departments. The ideal candidate will have: Experience supporting multiple teams with daily administrative tasks. The ability to learn and operate professional print room equipment. Knowledge and/or experience with proofreading; experience in marketing or communications is ideal. Excellent communication, organization and planning skills. A customer centric mindset. You will be responsible for: Providing administrative support Performing administrative support duties for assigned departments, including coordinating team travel arrangements, itineraries, and meeting logistics. Handling meeting preparation, including agendas, presentations, briefing materials, meeting notes, and tracking follow-up items. Serving as a trusted gatekeeper for communications, meetings and requests using sound judgement and discretion. Anticipating needs, identifying conflicts, prioritizing requests, and adjusting schedules to maximize efficiency and effectiveness. Organizing and maintaining both electronic and paper files/records ensuring compliance with file retention policy. Communicating and interacting respectfully and professionally with internal and external customers ensuring clear communication and timely resolution. Identifying needs and coordinating meetings as appropriate. Entering and maintaining department and team information in appropriate tools to support department and team efforts. Greeting visitors in person or by phone and providing necessary announcements or assistance. Providing reception desk coverage, in coordination with other operational support personnel, when necessary. Supporting team events Coordinating team events and meetings by producing meeting materials, providing onsite support, and delivering proactive customer service. Ensuring smooth team event or meeting execution through effective scheduling, coordination of reservations and catering, and setup/clean up. Assisting with swag store and print orders Handling on-hand swag inventory and coordinating restock or special orders. Serving as backup for the swag platform, including review of new or requested swag items and management of available swag. Providing administrative support for vendor setup and purchase requisitions for print services and print room supplies. Assisting with order submission for printed materials when needed. Supporting marketing communications programs Assisting with quality assurance for marketing and communications materials, including proofreading, content, review, formatting and coordination of approvals. Providing support for management of communication plans, content calendars, campaign documentation, stakeholder reviews and version control to ensure timely and accurate execution. Safety Sensitive Responsibilities: Printing products Utilizing the Institute’s print shop for basic print requests, including printing, trimming, binding, assembly and other recurring production tasks. We will: Teach you. We will support you with professional development opportunities that will hone your skills and grow you professionally. Support you. We’re committed to building solutions for each other in addition to our stakeholders. Our team members make time to help, provide solutions, and remove roadblocks with regular collaboration across groups, regardless of where our office is. We are empowered and equipped with the tools that allow us to connect, to be intentional and to grow together. Include you. We come from different parts of the globe and from different walks of life, but we share the vision of our founder, Lloyd Noble, to improve the land for the benefit of all society. Our culture is inclusive, supportive, and diverse. We want to be a part of your story and you to help write part of ours. Your perspective and experience is invaluable. Come grow with us! Provide you. We offer competitive salary and benefits, including multiple options for health and retirement plans, employee wellness program, employee recognition program, and onsite wellness center. In addition, we have a collaborative work environment and organizational support for community involvement and volunteering. Experience Required Have a high school diploma or equivalent and 5 years of relevant work experience. Will consider an associate degree with 2 years of relevant work experience or bachelor's degree with 1 year of relevant work experience. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Noble Research Institute, LLC