Executive Assistant

Location: Ardmore PA (office relocating to Wayne PA)
Schedule: Monday-Friday full-time on-site
Compensation : Competitive compensation full medical benefits 401(k) and paid time off.

A high-performing boutique professional services firm supporting high-net-worth clientele seeks an experienced Executive Assistant/to provide seamless support to two busy executives - one leading a fast-paced legal practice and the other overseeing a growing real estate company.

This is a newly created position offering the chance to establish structure and systems take ownership of the administrative foundation and work side by side with two thoughtful intelligent and down-to-earth principals. The ideal candidate thrives in a dynamic fast-moving environment exercises sound judgment and maintains grace under pressure.

Key Responsibilities

Executive Support

• Provide proactive executive-level administrative support to two principals (approx. 70% legal and 30% real estate).
• Manage busy calendars coordinate internal and external meetings and anticipate scheduling needs.
• Serve as the professional gatekeeper- balancing accessibility with organization and focus.
• Handle confidential communication correspondence and document management.
• Coordinate travel accommodations and detailed itineraries.
• Oversee expense reporting reimbursements and light bookkeeping functions.
• Support project management and trial or client preparation logistics as needed.
• Liaise with attorneys paralegals clients and external partners to ensure smooth communication flow.

Personal & Household Assistance

• Manage personal scheduling errands and appointments.
• Handle personal banking and account reconciliations.
• Coordinate with vendors and service providers for home and investment property needs.
• Assist with occasional personal travel gifts and special projects.

Operational & Relationship Management

• Build strong internal relationships to foster a collaborative positive work environment.
• Maintain an approachable service-oriented presence while managing competing priorities.
• Help develop new administrative systems and processes as the business grows.
• Support company events team communications and occasional HR or training logistics.

Qualifications

• Minimum 5 years of experience as an Executive Assistant or Personal Assistant ideally within legal financial or real estate industries.
• Bachelors degree preferred; equivalent professional experience considered.
• Exceptional organization time management and multitasking abilities.
• Excellent communication and interpersonal skills; poised professional and kind.
• Highly discreet and trustworthy with strong attention to detail and follow-through.
• Advanced proficiency in Microsoft Office (Outlook Word Excel PowerPoint).
• Valid drivers license and reliable transportation for local errands and appointments.

Ideal Candidate

• Poised and composed in fast-paced settings; maintains a calm professional demeanor.
• Proactive problem solver who anticipates needs and takes initiative.
• Warm approachable and relationship-oriented- someone who naturally makes others feel comfortable.
• Thrives in environments that value excellence integrity and collaboration.
• Excited to help establish systems and support two highly driven yet humble leaders.