Human Resources Clerk

Human Resources Clerk

Applicants are considered for positions within the company without regard to race, color, creed, religion, sex, sexual orientation, gender, gender identity and/or expression, age, national origin or ancestry, physical or mental disability, military or protected veteran status, marital or parental status, medical condition unrelated to the person's ability to perform the job, pregnancy, genetic information, political affiliation, citizenship, or any other basis protected by federal, state, or local laws. Any offer of employment is contingent upon your successful completion of a pre-employment substance abuse and physical screening, verification of documents pertaining to your right to work in the United States using E-VERIFY, and completion of required employment documents.

Job Summary: Under general supervision, perform and coordinate clerical functions of the Human Resources Department, and perform other related duties as assigned. Bilingual English/Spanish required.

Reports to: Human Resources Manager.

Examples of Duties and Responsibilities:

• Answers phones and helps internal and external customers who come into the HR office;
• Review and update callout records daily and relay absence calls to appropriate supervisor;
• Photocopies, posts and removes Internal Job Opening postings, and Employee Bulletins;
• Prepare new hire paperwork to include all documents that require actual signatures;
• Process all new hires on first day to include confirming new employees have completed their Onboarding documents in Dayforce, creating identity badges, issuing parking permits, and documentation check;
• Process all new temporary employees and enter them into Dayforce. Create identity badges and parking permits as appropriate.
• Files all I9's and Documents in Binders and maintains the binders on a weekly basis;
• Assist employees with kiosk-based training completion and Dayforce-related requests;
• Upload disciplinary action incidents into HCM platform;
• Administers the Work Apparel program;
• Verifies invoices and sends to Accounts Payable department;
• Monitor inventory of departmental office supply cabinet and order supplies, as supplies run low;
• Pick up, sort and distribute incoming departmental mail, and deliver outgoing departmental mail to the mailroom;
• Manage 1-year Anniversary Program in conjunction with HR Supervisor;
• Regular punctuality, attendance, and absence reporting in conformance with company policies is essential to the successful performance of this position; and
• Fully comply with company rules, policies, procedures, and safety guidelines to ensure safe and effective operations.

Primary backup person for the following activities:

• Coordinate all interviews, notifications, and hiring administrative functions;
• Review and submit timecards to each perspective staffing agency;
• Record hours on Temp log; save timecards to HR Share drive

Qualifications Guidelines:

Any combination equivalent of, but not limited to, the following:

Experience/Training/Education: Equivalent to high school graduation with at least 1-2 years of clerical experience, preferably within a manufacturing environment.

Knowledge/Skills/Abilities:

• Working knowledge of office administration and recordkeeping practices, procedures and privacy regulations;
• Ability to organize and file records alphabetically, numerically, and chronologically;
• Ability to maintain detailed and accurate records;
• Ability to work cooperatively with others and communicate effectively with co-workers, applicants and employees;
• Ability to maintain privacy and confidentiality of personnel and payroll data;
• Ability to type at a speed of 45 words per minute;
• Ability to operate personal computer and standard office equipment;
• Proficient in MS Word, Excel, and Outlook software applications;
• Ability to speak, read, and write accurately and fluently in English and Spanish; and
• Ability to follow oral and written instructions;

Physical Requirements:

• Ability to occasionally lift and/or carry boxes of office supplies, files, etc. up to 15 lbs.;
• Ability to stretch, bend, and stoop;
• Ability to drive an electric cart throughout the facility;
• Most work tasks are performed indoors where the temperature is moderate and controlled by office environment systems;
• Ability to work (sit and/or stand) at a desk for the majority of the workday; walking and/or standing may be required for the remainder of the workday. Length of time performing these physical requirements may vary from day to day and task to task;
• Requires grasping, writing, sitting, standing, walking, repetitive motions, pulling, pushing, listening and hearing ability, and visual acuity;

Special Requirements: Bilingual in English/Spanish required.

Griswold Industries is an Equal Opportunity Employer - BY CHOICE Griswold Industry's VEVRAA AAP is available to any employee or applicants for employment to inspect upon request. The AAP is available for inspection in the Human Resources office, located at 860 W. 17th St, Costa Mesa, CA 92627, between the hours of 7:00am and 2:00pm, Monday through Friday, with the exception of holidays and shutdown periods.