Secretary (Office Automation)
IRS
The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position. Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work. Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved. Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization. Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action. STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions. #J-18808-Ljbffr
$18.65 per hour
...POSITION SUMMARY: Unit Office Clerk's work are self-directed and able to work independently to service management in their main or various Zippy's store locations! Individuals in these Unit Office Clerk roles are responsible for accurately verifying, receiving and...Work at officeFull timePart timeImmediate startMonday to FridayShift workFch Enterprises, Inc.
Honolulu, HI1 day ago- ...based in Kaka‘ako. We design and install intelligent security and automation systems for residential and commercial clients across O‘ahu.... ...service. We're looking for a driven, organized, and customer-focused Office Administrator to support our day-to-day operations. About...Work at officeWork experience placement
ZMANA
Honolulu, HI5 days ago - ...Secretary II PositionThis posting is being used to fill various Secretary II positions at the specified location. Salary Range: Secretary... ...4: $4,054.00 per monthExamples of DutiesGreets visitors to the office and answers the telephone; refers calls and callers to...Work at officePermanent employmentFull timeTemporary workPart timeWork experience placementTrial period
GovernmentJobs.com
Honolulu, HI2 days ago - ...Department of Housing and Land Management (DHLM) is seeking a Secretary II to provide confidential secretarial and administrative support... ...and performs a variety of clerical, coordination, and office management duties involving correspondence, records management,...Work at officeFull timeTemporary workLocal areaRelocation
City and County of Honolulu, HI
Honolulu, HI3 days ago $48.65k
...SALARY RATE: $48,648 (Annual Salary) Effective 7/1/26 JOB DUTIES: This position is located in the Nursing Office at Maluhia. This position serves as Secretary to the Director of Nursing (DON), and participates in performing complex clerical work, including taking...Work at officePermanent employmentFull timeTemporary workPart timeWork experience placementHawaii Health Systems Corporation
Honolulu, HI1 day ago- ...providing technical assistance and answering questions regarding the general nature of correctional programs. Receives visitors to the office, determines the nature of the requests and directs them to the appropriate staff or personally provides the information desired...Work at office
Department of Justice
Honolulu, HI5 days ago - ...travel arrangements. The ideal candidate will have at least four years of supervisory experience, strong communication skills, and proficiency in Microsoft Office. A Bachelor’s degree is required. Join a diverse team and grow in a supportive culture! #J-18808-LjbffrWork at office
American Express
Honolulu, HI9 hours ago $23 per hour
...Assist with fund audits and special projects. Skills and Requirements ~2 years of college/business school or 4+ years in office administration ~ Proficiency in Microsoft Office and 10-key experience ~ Excellent verbal, written, phone etiquette, and...Work at officeHourly payFull timeImmediate startMonday to FridayExpress Employment Professionals – Hawaii
Fort Shafter, HI1 day ago- ...and Administrative Support Preferred Qualifications: ~13 years of experience in an administrative, executive support, or office coordination role (corporate or legal environment preferred). ~ Willingness and ability to learn new systems, regulatory requirements...Work at office
GSI Service Group, Inc.
Honolulu, HI2 days ago $65k - $70k
...preferred. At least 3-5 years of experience working in Executive Assistant roles or related. Proficient in Google Workspace and Microsoft Office Suite. Non-profit or customer-oriented background preferred. Applicants must be authorized to work in the United States. No phone...Work at officeTemporary workHawaii Association of Independent Schools
Honolulu, HI2 days ago$56.25k - $75k
...communication skills, professional phone etiquette, and capability to draft accurate and clear correspondence. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar‑management software. Discretion and confidentiality in handling sensitive...Work at officeUs Foods Holding
Honolulu, HI5 days ago$23 per hour
...Assist with fund audits and special projects. Skills and Requirements ~2 years of college/business school or 4+ years in office administration ~ Proficiency in Microsoft Office and 10-key experience ~ Excellent verbal, written, phone etiquette, and customer...Work at officeHourly payFull timeImmediate startMonday to FridayExpress Employment Professionals Defunct
Honolulu, HI1 day ago$22.36 per hour
...Medical Office SecretaryJBPHH, HI, USAFull TimeOffice Hours: 7:00 am - 4:00 pm Monday... ...GC Associates requires a Medical Office Secretary to provide administrative services and support... ...of software types.Develops methods for automating various administrative reports...Work at officeHourly payGC Associates USA, LLC
Honolulu, HI2 days ago$17 - $22 per hour
...directed. Maintain calendars and schedules for each position. Draft and send professional emails and other correspondence. Maintain office supplies inventory, order and distribute as needed. Maintain office equipment, order and repair as needed. Executive Director...Work at officeHourly payFull timeNashville Public Radio
Honolulu, HI5 days ago- ...directly drive the practice's success. Ideal for a proactive self-starter who values remote flexibility and wants to grow a career in office administration without micromanagement. Responsibilities Manage client communications and scheduling: appointment coordination,...Work at officeHourly payFull timeRemote workWork from homeFlexible hours
Equitable Advisors LLC
Honolulu, HI9 hours ago $48k - $98k
...level support in a large corporate environment Experience with travel management and expense reporting Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint Expert level calendar management skills Strong attention to detail, including proofreading...Work at officeLocal areaRemote workSupportFinity
Honolulu, HI5 days ago- ...Provides administrative and secretarial support to the General Manager. Manages the executive schedule, arranging appointments, travel,... ...administrative and personnel files, including payroll and medical files, office correspondence, legal documents, purchase orders and invoices,...Work at office
Associa
Honolulu, HI3 days ago - ...Under the direction of the Program Supervisor, the Administrative Secretary is responsible for providing administrative support to the... ...for this role include answering phones, welcoming and assisting office visitors, and operating personal computers and other office equipment...Work at officeLocal areaFlexible hours
Child & Family Service
Honolulu, HI2 days ago - ...Executive Assistant The executive assistant coordinates and assists the Chief Executive Officer (CEO) with confidential, highly visible, and time-sensitive administrative responsibilities within Seagull School's policies and guidelines, approved budget, pertinent state...Work at officeFull timeLocal areaFlexible hours
Seagull Schools
Honolulu, HI4 days ago $91.4k - $187k
...strategic insights. Partner with fellow EAs to share best practices, collaborate for the benefit of executives, and serve as an in-office point of contact. Build trusted relationships across all levels of the organization to ensure smooth communication and...Work at officeTemporary workFlexible hoursShift workOracle
Honolulu, HI3 days ago$22 - $26 per hour
...techniques. Maintain the aesthetic quality of the store. Open/close boutique as required. Handles communication with corporate office in absence of management Responsible for ensuring loss prevention procedures are followed according to protocol Handle...Work at officeHourly payLocal areaNight shiftRichemont
Honolulu, HI2 days ago$22 - $26 per hour
...techniques. Maintain the aesthetic quality of the store. Open/close boutique as required. Handles communication with corporate office in absence of management Responsible for ensuring loss prevention procedures are followed according to protocol Handle...Work at officeHourly payLocal areaNight shiftCompagnie Financière Richemont SA
Honolulu, HI2 days ago- ...judgment when addressing scheduling, communication, operational, and administrative challenges. Maintains a professional executive office environment and ensures interactions, materials, and communications reflect the standards of the Executive Office. Demonstrates...Work at officeWork experience placementImmediate start
Central Pacific Bank
Honolulu, HI2 days ago $20 per hour
...Patient Services Representative helps to maintain efficient workflow in administering the day-to-day activities of the front business office and back office when assisting dental provider. It involves many responsibilities from providing excellent customer service,...Work at officeHourly payFull timeMonday to FridayFlexible hoursWaikiki Health
Honolulu, HI1 day ago$18.3 per hour
...Front/Office Clerk Availability Requirements Part-time: 19.5 hours per week, including Saturday, Sunday and holiday Shifts are up to 3-8 hours long Job Responsibilities Responsible for providing general office support with a variety of clerical...Work at officeHourly payPart timeShift workWeekend workMitsuwa
Honolulu, HI3 days ago- ...through January 2027. A Bachelor's degree is preferred, with 3–5 years of EA experience. Proficiency in Google Workspace and Microsoft Office, along with the ability to handle confidential information and coordinate multiple schedules, is required. Nonprofit or customer‑...Work at officeTemporary work
Socket
Kailua, HI1 day ago $21 per hour
...SUMMARY: The Office Administrative Assistant works with the Executive team on various projects and performs various administrative functions as needed. Essential Duties and Responsibilities include the following. Other duties may be assigned. Conferences...Work at officeDaily paidFull timeBrms
Honolulu, HI1 day ago$95.9k - $159.7k
...Executive Administrative AssistantSMX is seeking an Executive Administrative Assistant for the front office with Special Operations Command, Pacific (SOCPAC), located at Camp H.M. Smith, Hawaii. This position resides with the Chief of Staff (CoS). The Chief of Staff provides...Work at officeContract workFor contractorsWork experience placementSMX Corporation
Aiea, HI4 days ago$65k - $70k
...preferred. At least 3-5 years of experience working in Executive Assistant roles or related. Proficient in Google Workspace and Microsoft Office Suite. Non-profit or customer-oriented background preferred. Applicants must be authorized to work in the United States. Salary...Work at officeFull timeTemporary workFlexible hoursAfternoon shiftLe Jardin Academy
Kailua, HI3 days ago$20 - $22 per hour
...Office Administrator – Landscaping Company Overview We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic landscaping business. This is a pivotal role that ensures our operations run smoothly day to day. The ideal candidate...Work at officeHourly payFull timeAlohahp
Honolulu, HI1 day ago
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