Office Administrator
ZMANA
About Us
ZMANA is a fast-growing smart technology start-up based in Kaka‘ako. We design and install intelligent security and automation systems for residential and commercial clients across O‘ahu. Our team thrives on innovation, adaptability, and excellent service. We're looking for a driven, organized, and customer-focused Office Administrator to support our day-to-day operations.
About You
You're proactive, adaptable, and ready to wear many hats in a dynamic work environment. You love solving problems, are great at staying organized, and enjoy helping both customers and teammates. You’re comfortable with technology and take pride in keeping things running smoothly.
Key Responsibilities
- Serve as the first point of contact for customers via phone and email
- Confirm and prepare for the next day's appointments and technician schedules
- Organize paperwork and digital files across ZMANA and affiliated businesses (Google Drive)
- Manage administrative workflows for the CEO's personal LLCs and nonprofit initiatives
- Track and report on utilities, licenses, and billing using QuickBooks Online and Salesforce
- Process Alarm.com RMAs and create accounts for new installations
- Maintain inventory of office and cleaning supplies, and reorder as needed
- Schedule vehicle safety checks and maintenance appointments
- Create and manage internal folders and documentation (e.g., KTO install folders
- Support Leadership and Executive Admin in high-priority operational projects
- Assist in vendor coordination, document management, and general office operations
Preferred Skills & Experience
- Excellent verbal and written communication skills
- Highly organized, detail-oriented, and accountable
- Strong customer service skills and a positive, team-oriented attitude
- Comfort with Macs, Gmail, Google Workspace, and cloud-based tools
- Experience with QuickBooks Online and Salesforce (preferred but not required)
- 3–5 years of administrative or customer service experience
- Bachelor's degree or equivalent work experience
- Ability to learn and adapt quickly in a startup setting
Benefits
- Full medical, dental, and vision coverage
- Paid time off and holidays
- 401(k) plan
- Growth opportunities in a fast-paced tech startup environment
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Office Administrator in Honolulu, HI vacancy
- ...Primary Functions: We are currently seeking a reliable and innovative office administrator to become a member of our team. The candidate must be an effective communicator with excellent people skills who will perform administrative duties such as general office related...SuggestedFull timeWork experience placementWork at officeFlexible hours
Professional Moving Company
Honolulu, HI1 day ago - ...Office Administrator The Office Administrator performs and oversees various administrative functions and processes and acts as the organization's point person for outside vendors and service providers. Plans and coordinates office-wide facilities maintenance, space...SuggestedDaily paidSummer workWork at office
BRMS
Honolulu, HI2 days ago - ...Office Administrator City/Town: Honolulu Location: Hawaii Job Code: 3092 Job Description: The Office Administrator is responsible for the execution of administrative support to ensure efficient operation in the US office. This role will support the SSN...SuggestedWork at office
Orbis Corporation
Honolulu, HI11 hours ago - ...self while aging gracefully in the familiarity of their cherished homes. We help seniors find their stride. Job Overview The Office Administrator plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This position encompasses a...SuggestedWork at officeShift work
Oshkosh Corporation
Honolulu, HI3 days ago $20 - $22 per hour
...Office Administrator – Landscaping Company Overview We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic landscaping business. This is a pivotal role that ensures our operations run smoothly day to day. The ideal candidate...SuggestedHourly payFull timeWork at officeAlohahp
Honolulu, HI1 day ago$21 per hour
...SUMMARY: The Office Administrative Assistant works with the Executive team on various projects and performs various administrative functions as needed. Essential Duties and Responsibilities include the following. Other duties may be assigned. Conferences...Daily paidFull timeWork at officeBrms
Honolulu, HI1 day ago$3,471 - $4,388 per month
...work are required and/or a variety of highly complex clerical or administrative tasks that are primarily substantive in nature and requires... ...participate in performing complex clerical work comparable to the Office Assistant III. Minimum Qualification Requirements To qualify,...Permanent employmentWork experience placementWork at officeImmediate startState of Hawaii
Honolulu, HI3 days ago$41.65k
...LOCATION : Leahi Hospital | Nursing Administration POSITION STATUS: Temporary, Full-Time with Benefits SALARY RANGE: BU03 | SR10... ...1,652.00 (Annual Salary) Effective 7/1/26 JOB DUTIES: The Office Assistant IV is responsible for performing a variety of highly...Permanent employmentFull timeTemporary workPart timeWork experience placementWork at officeHawaii Health Systems Corporation
Honolulu, HI4 days ago$22.12 per hour
...below. Hourly Rate: $22.12 Location: 4204 Diamond Head Rd., Honolulu, HI 96816 Job Duties/Scope of Work The Office Assistant provides clerical, administrative, and procurement support services to one or more HIEMA branches. This position supports daily office operations...Hourly payWork at officeLocal areaATA Services
Honolulu, HI2 days ago$22 - $23 per hour
Office Assistant At JACO Rehab, our mission is to empower our patients by providing individualized, innovative, and intelligent care! We pride ourselves on providing one-on-one care to our patients, which focuses on manual therapy and exercise. We first opened our doors...Hourly payWork at officeFlexible hoursU.S. Physical Therapy
Honolulu, HI11 hours ago$16.5 per hour
...General Office Clerk Starting rate of pay: $16.50/hr Company Benefits: ~ Flexible Hours ~ Employee Discount ~10 Paid Holidays ~ Medical/Vision/Dental Package* ~ Free Life Insurance* ~ Vacation and Sick Leave* ~ Voluntary Insurance Plans (Life, Disability...Work at officeFlexible hoursTimes Supermarket
Honolulu, HI12 days ago$3,471 - $4,388 per month
...work are required and/or a variety of highly complex clerical or administrative tasks that are primarily substantive in nature and require... ...participate in performing complex clerical work comparable to the Office Assistant III. Qualifications Legal Authorization to Work :...Permanent employmentWork experience placementWork at officeState-of-Hawai
Honolulu, HI2 days ago- ...intermediate, long term, respite and hospice care in a warm, plantation-style atmosphere. Summary of Position: The Office Clerk performs routine clerical and administrative work in answering phones, providing customer service, and administrative support to the day-to-day...Work at officeShift work
Hale Ho Aloha, Inc.
Honolulu, HI4 days ago $18 - $19 per hour
...Office Admin Clerk Honolulu, Hawaii, United States $ 18.00 - 19.00 (US Dollar) About the Job Office Admin Clerk Office... ...Office Admin duties: Provides a variety of secretarial and administrative support functions for a department or group of professionals....Work at officeGlobal Channel Management
Honolulu, HI3 days ago$29 - $31 per hour
...KNOW (Job Overview): The Admin Assistant IV provides complex administrative support to senior leadership and plays a key role in driving operational... ...eligible for relocation assistance. This role reports to our office in Honolulu 5 days a week. WHERE YOUR CAREER IS A FORCE FOR...Temporary workWork at officeLocal areaRemote workRelocation packageFlexible hours$150k
Overview Are you a detail-oriented professional with the ability to anticipate challenges and adapt schedules proactively. As a Senior Scheduler, your expertise will be crucial in ensuring the smooth execution of small to medium construction projects. In this role...Flatiron Construction
Honolulu, HI11 hours ago$143k - $185k
...Ability to stand/walk/climb/kneel/crouch and remain in a stationary position/sit at least 60% of the time Ability to operate office equipment, including a computer, copy machine, phone, etc. Ability to use hands to finger, handle, or feel objects or controls...Full timeContract workTemporary workWork at officeBB&E
Fort Shafter, HI1 day ago$40k - $45k
...$45k Medical, Dental, Vision, and 401k Benefits: Medical, Dental, Vision, and 401k Schedule: Mon-Fri (Flex Work Program: 3 days in office and 2 days work from home) Potential Start: July 2026 The Role: Do you thrive on precision, excel in fast-paced environments,...Full timeWork at officeFlexible hoursThe Hawaii Group
Honolulu, HI11 hours ago- ...for quality and professional standards. Our exclusive concessions and corporate accounts are the top name brands. We are seeking an Office Clerk to assist with A/P and A/R, collections, and general office duties. Qualifications include proficiency in Excel, Word, and...Full timePart timeWork at officeMonday to Friday
- ...related HR duties (i.e., mass distribution of open enrollment information and forms, mass distribution of other related HR materials). Office Assistant: Must have general office clerical experience. Experience in using computers and Microsoft Office Applications (Word &...Work at officeMonday to Friday
$21 - $25 per hour
...Business Office Assistant Hale Nani Rehabilitation and Nursing Center is proud to be rated 5-stars in Quality of Resident Care... ...policies of this facility. The ideal candidate will have related administrative experience, ideally in a healthcare setting. Today's aging...Temporary workWork at officeFlexible hours$41.65k
HI:Oahu:Honolulu:LEAHI HOSPITAL | Clerical, Administrative and Support | Temporary/Full-time 41,652 USD per year Posted a week ago Description... ...with Benefits SALARY RANGE : BU03 | SR10 JOB DUTIES : The Office Assistant IV is responsible for performing a variety of highly...Full timeTemporary workWork experience placementWork at office- ...Job Description Job Description We are seeking a dependable and highly organized Administrative Assistant / Office Administrator to support daily office operations, billing, and administrative processes. This role is ideal for someone who thrives in a structured...Work at office
- ...confidentiality. Ability to work independently and as part of a team. Minimum computer software skills/knowledge to be used: Microsoft Office Suite (Word, Excel, Outlook, Teams) "The Company is an Equal Opportunity Employer and is committed to creating an equitable and...Work at office
$18.65 per hour
...POSITION SUMMARY: Unit Office Clerk's work are self-directed and able to work independently to service management in their main... ...all sales reconciliation data and sends the file daily to the Administrative Office. Initiates any miscellaneous reports from the...Full timePart timeWork at officeImmediate startMonday to FridayShift workFCH Enterprises
Honolulu, HI3 days ago$109k - $181.5k
...The person in this position must be able to remain in a stationary position 50% of the time. Occasionally move about inside the office to access file cabinets, office machinery, or to communicate with co-workers, management, and customers, via email, phone, and or virtual...Hourly payContract workTemporary workWork experience placementWork at officeLocal areaRemote workManTech
Honolulu, HI2 days ago$16 - $30 per hour
A flexible remote data entry company is seeking individuals across the United States for typing and data entry positions. Applicants must have a minimum typing speed of 30 words per minute and be proficient in basic English. Work can be performed from home, with pay ranging...Hourly payRemote workWork from homeFlexible hoursJobconversion, LLC
Honolulu, HI4 days ago$57.23k
...Administrative & Accounting Assistant The East-West Center is a premier institution in the Indo-Pacific to convene, develop, and equip... ...administrative and finance functions, performing a combination of general office duties and transactional accounting tasks such as preparing...Full timeWork experience placementWork at officeImmediate startEast-West Center
Honolulu, HI1 day ago$22 - $25 per hour
...communicate any financial obligations before referral for scheduling Assess patient needs and promotes company products/services at office visits Resolves issues by identifying problems and coordinating appropriate solutions. Troubleshoots with the medical groups and...Hourly payContract workTemporary workWork at officeLocal areaRemote workWork from homeFlexible hoursAccendra Health
Honolulu, HI11 hours ago- Job Summary We are seeking a dependable and professional Office Assistant / Receptionist to serve as the first point of contact for... ...daily office operations by providing excellent customer service, administrative support, and assistance to the Sales and Administrative teams....Contract workWork at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Office Administrator. Be the first to apply!
Related searches
- office administrative assistant Honolulu, HI
- office administrator full time Honolulu, HI
- office aide Honolulu, HI
- office administrator Honolulu, HI
- medical office assistant work from home Honolulu, HI
- office administrator accounting Honolulu, HI
- general administrator Honolulu, HI
- general office assistant Honolulu, HI
- work from home office assistant Honolulu, HI
- clerical office assistant Honolulu, HI