Sr Executive Assistant

Why UKG:

At UKG, the work you do matters. The code you ship, the decisions you make, and the care you show a customer all add up to real impact. Today, tens of millions of workers start and end their days with our workforce operating platform. Helping people get paid, grow in their careers, and shape the future of their industries. That's what we do.

We never stop learning. We never stop challenging the norm. We push for better, and we celebrate the wins along the way. Here, you'll get flexibility that's real, benefits you can count on, and a team that succeeds together. Because at UKG, your work matters-and so do you.

About the Team:

You will support senior leaders within UKG, partnering closely with executive assistants, business partners, and stakeholders across the company. This team plays a critical role in enabling leadership effectiveness through strong coordination, thoughtful communication, and operational follow-through. As a trusted administrative partner, you will help leaders stay organized, prepared, and focused on the priorities that matter most.

About the Role:

We are seeking a highly organized, proactive, and resourceful Senior Executive Assistant to provide dedicated support to senior executive leaders in our Communications organization. This individual contributor role is focused on executive administrative support, including complex calendar management, meeting coordination, travel planning, communications support, expense management, and day-to-day operational coordination. The ideal candidate brings excellent judgment, strong attention to detail, a high degree of professionalism, and the ability to manage competing priorities with discretion and urgency in a fast-paced, global environment.

Duties and Responsibilities:

• Manage complex executive calendars, including scheduling across multiple time zones, resolving conflicts, and proactively prioritizing leader time.

• Coordinate internal and external meetings, including logistics, agendas, materials, technology needs, and follow-up coordination.

• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related logistics.

• Prepare and organize materials for meetings, presentations, and leadership engagements.

• Support executive communications by drafting, formatting, proofreading, and distributing routine correspondence and business documents.

• Manage expense reporting, purchase requests, invoices, and other administrative processes accurately and on time.

• Partner with other executive assistants and cross-functional stakeholders to coordinate leadership meetings, team events, offsites, and employee engagement activities.

• Anticipate leader needs, identify scheduling or logistical risks, and take proactive steps to remove friction from day-to-day operations.

• Handle confidential and sensitive information with discretion, professionalism, and sound judgment.

• Identify opportunities to improve administrative routines, processes, and team coordination.

Basic Qualifications:

• 8+ years of executive administrative support experience supporting senior leaders or executives.

• Prior experience working for a technology/SAAS company, preferably in a communications or marketing team.

• Demonstrated experience managing complex calendars, travel, expenses, and meeting logistics in a fast-paced environment.

• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.

• Strong written and verbal communication skills, with the ability to prepare polished, accurate, and professional materials.

• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.

Preferred Qualifications:

• Experience supporting VP-level or executive-level leaders in a large, matrixed, global organization.

• Experience coordinating leadership meetings, offsites, employee events, or executive-level forums.

• Experience working with geographically distributed teams and leaders across multiple time zones.

• High degree of professionalism, discretion, and judgment when handling confidential information.

• Ability to work independently, anticipate needs, and follow through with limited direction.

• Strong relationship-building skills and ability to collaborate effectively across teams, functions, and levels.

Company Overview:

UKG is the Workforce Operating Platform that puts workforce understanding to work. With the world's largest collection of workforce insights, and people-first AI, our ability to reveal unseen ways to build trust, amplify productivity, and empower talent, is unmatched. It's this expertise that equips our customers with the intelligence to solve any challenge in any industry - because great organizations know their workforce is their competitive edge. Learn more at ukg.com.

Equal Opportunity Employer:

UKG is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, disability, religion, sex, age, national origin, veteran status, genetic information, and other legally protected categories.

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It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.?

Disability Accommodation in the Application and Interview Process:

For individuals with disabilities that need additional assistance at any point in the application and interview process, please email View email address on click.appcast.io

The pay range for this position is $34.57 to $49.69/hr. The actual base pay offered may vary depending on skills, experience, job-related knowledge and work location. In addition to base pay, employees may be eligible to participate in a performance-based bonus plan and to receive restricted stock unit awards as part of total compensation. Learn more about UKG's benefits and rewards at

It is the policy of Ultimate Software to promote and assure equal employment opportunity for all current and prospective Peeps without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws. This policy governs all matters related to recruitment, advertising, and initial selection of employment. It shall also apply to all other aspects of employment, including, but not limited to, compensation, promotion, demotion, transfer, lay-offs, terminations, leave of absence, and training opportunities.