Temp to Hire Litigation Secretary for an AM Law Firm

Adams & Martin Group is partnering with a respected and growing California-based litigation firm to identify an experienced Litigation Secretary for its South Bay office. This is an excellent opportunity to join a collaborative legal team supporting a sophisticated civil litigation practice, with a strong emphasis on insurance defense matters .

We are seeking an organized, detail-oriented professional who thrives in a fast-paced environment, demonstrates exceptional communication skills, and takes ownership of their work. The ideal candidate is a team player who can effectively manage competing priorities while maintaining a high level of accuracy and professionalism.

What Makes Someone Successful in This Role

• Positive, professional, and service-oriented attitude
• Team-focused approach with a collaborative mindset
• Strong sense of accountability and ownership
• Excellent organizational and time management skills
• Ability to maintain confidentiality and exercise sound judgment
• Responsive, dependable, and detail-oriented
• Strong problem-solving abilities and willingness to take initiative

Essential Duties & Responsibilities

• Draft, format, revise, and proofread legal correspondence, pleadings, motions, discovery, and other litigation documents for grammar, spelling, punctuation, and formatting accuracy.
• Process conflict checks, open new matters, and maintain electronic and physical client files.
• Manage attorney calendars, including court appearances, filing deadlines, depositions, mediations, and other critical litigation dates.
• Schedule client meetings and other appointments as necessary.
• Maintain professional communications with clients, attorneys, court personnel, vendors, experts, and opposing counsel.
• Prepare and submit electronic filings in California state courts and federal courts through CM/ECF and PACER.
• Track and calendar litigation deadlines in accordance with the California Code of Civil Procedure, California Rules of Court, Federal Rules of Civil Procedure, and local rules.
• Organize and prioritize multiple assignments while meeting strict deadlines with minimal supervision.
• Utilize Microsoft Office Suite, Adobe Acrobat, and other legal technology platforms to support litigation matters.
• Assist attorneys and support staff as needed to promote teamwork and ensure efficient workflow.
• Maintain paperless case files and document management systems.
• Support attorneys with trial preparation, exhibits, binders, and case management activities.

Qualifications

• Minimum 5 years of litigation secretary experience in California.
• Prior experience supporting attorneys in insurance defense litigation strongly preferred.
• Extensive knowledge of California civil litigation procedures and the California Code of Civil Procedure .
• Strong experience with California state court e-filing and Federal CM/ECF/PACER filing systems .
• Proven ability to calculate and manage litigation deadlines.
• Experience maintaining paperless files; familiarity with iManage or similar document management systems is a plus.
• Advanced proficiency with Microsoft Word, Outlook, Excel, and Adobe Acrobat.
• Strong attention to detail, organizational skills, and ability to multitask effectively.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a deadline-driven environment.
• Must successfully pass a background check and drug screening, if required by the employer.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.