Senior Administrative Assistant

Job Description

Job Description

Join a winning team of innovative thinkers, seasoned mortgage professionals, and financial experts. Build your career at Planet—recognized as a Top Mortgage Employer by National Mortgage Professional.

Job Summary

The  Sr Administrative Assistant provides front-office reception support, delivering exceptional customer service and ensuring a welcoming and organized front office environment. This role also provides general administrative support to clients, managers and employees, and assists in daily office needs.

Essential Duties and Responsibilities

• Greets visitors, clients, and team members with a welcoming and professional presence
• Manages emails, deliveries and correspondence, routing them to the right people
• Maintains a clean, organized, and inviting front office environment
• Manages conference room scheduling and prepare spaces for meetings, and keep them neat and organized
• Orders and maintains office supplies.
• Assists with special projects and other duties as assigned.

Position Requirements

Education

• High School diploma or GED equivalent required.

Experience

• Minimum 3 years of experience as an administrative assistant preferred.

Functional/Technical Skills

• Proficiency in Microsoft Office and Teams
• Strong written and verbal communication skill
• Professional appearance and demeanor
• Excellent organizational and multitasking abilities
• Excellent customer service skills

Environmental/Physical Demands

Work is typically performed in a standard office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sustain predictable work attendance, communicate with others, frequently required to stand, walk, sit, and use arms, hands and fingers to reach, handle or touch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Pursuant to the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of an employee. The Company reserves the right to amend or modify this document at any time and without notice.

Benefits

Our benefits package includes 3 comprehensive Cigna or Kaiser medical plans, dental, and vision insurance. We provide short term and long-term disability insurance, basic life insurance, 401(k), and 11 employer paid holidays. In addition, we offer supplemental benefits to include life insurance, critical illness and accident plans.

Planet Home Lending does not accept unsolicited resumes or candidate submissions from recruiters or employment agencies. In the absence of an enforceable, fully executed agreement for a specified position, Planet Home Lending has no obligation to pay any compensation or recruiter fee of any kind. In the event a recruiter, agency or other similar third-party submits a resume or candidate without a valid binding agreement, Planet Home Lending explicitly reserves the right to pursue and hire those candidate(s) without any obligation or compensation to the referring party. Any unsolicited resumes, referrals, or candidate submissions, including those communicated to a member of the Human Resources team or a hiring manager, shall be deemed the property of Planet Home Lending.