Invoicing Specialist

Job Description

Join a stable and growing company in Dallas, TX as an Invoicing Specialist! This role offers an opportunity for professional growth and development. Apply now to use your attention to detail and communication skills to support the company's finance and accounting operations.

Company Profile:
Founded in 1930's
Headquarter in Dallas, TX

Invoicing Specialist Role:
The Invoicing Specialist will play a critical role in supporting the company's finance and accounting operations by ensuring accurate and timely billing processes. This Invoicing Specialist position requires strong attention to detail, organizational skills, and the ability to collaborate cross functionally with accounting, sales, and operations teams.
The ideal Invoicing Specialist will be highly detail-oriented, dependable, and capable of managing multiple priorities in a deadline-driven environment. This Invoicing Specialist role offers the opportunity to contribute to a collaborative finance team while growing professionally within a stable organization.
Preparing, reviewing, and issuing customer invoices according to contract terms and company policies
Verifying pricing, quantities, and supporting documentation prior to processing invoices
Reconciling billing discrepancies and resolving invoicing issues efficiently
Communicating with customers regarding invoice questions and supporting documentation requests
Coordinating with internal departments to ensure accurate billing and invoicing procedures
Maintaining organized invoicing records, audit trails, and documentation
Assisting with month-end close activities related to billing and accounts receivable
Supporting compliance with internal controls and accounting standards
Preparing invoice reporting and assisting leadership with ad hoc analysis
Providing additional support for accounts receivable and accounts payable functions as needed

Invoicing Specialist Background Profile:
High school diploma or GED required
2+ years of invoicing, billing, or accounts receivable experience
Strong attention to detail and accuracy
Proficiency in Microsoft Excel and accounting or ERP systems
Ability to multitask and meet deadlines in a fast-paced environment
Strong written and verbal communication skills
Basic understanding of accounting principles preferred
Experience with ERP or accounting software preferred
Customer-service mindset with strong problem-solving abilities

Features and Benefits:
Competitive compensation package
Dental insurance
401(k) program
Monthly health insurance subsidy assistance
Paid time off and company holidays
Stable and growing organization with long-term opportunity
Collaborative and supportive office environment
Opportunity for professional growth and development
Team-oriented culture that values accuracy, accountability, and reliability


Job Requirements

Client is seeking a full-time Invoicing Specialist with strong attention to detail to support invoicing, billing, and accounting functions. Position will work closely with the entire office and operate fairly independently.Role is more invoicing-focused versus heavy AP/AR.Key ResponsibilitiesPrepare and process invoicesVerify billing accuracyReconcile discrepanciesSupport AR/AP functions as neededWork closely with office staff and accountingMaintain organized records and documentationCross-check deposits and receivables for accuracyCritical Candidate TraitsMOST IMPORTANT:Extremely detail-orientedStrong focus and follow-throughOrganizedReliableAble to work independentlyStrong accuracy with financial dataClient strongly emphasized that small mistakes can become major issues in their office environment.Background Behind Hiring NeedClient referenced previous employee performance concerns related to:Lack of focusDeclining attention to detailFailure to complete mailing tasksDeposit entry inaccuraciesFailure to properly cross-check accounting informationRecruiting team should heavily screen for consistency, accountability, and attention to detail.Schedule / HoursPosition Structure:Full-time positionClient would like to ease into full-time hours initially if neededPreferred schedule:Monday-FridayApproximately 30 hours/week to start if neededExpected growth to full 40-hour scheduleFridays required during busy/tax seasonRemote Flexibility:Potential future work-from-home flexibilityOnly after employee establishes trust and consistencyClient prefers initial onsite presenceBenefits DiscussedStandard holidays and PTOSick pay available after employment period (client believes approximately 6 months)Dental insurance offeredNo vision planNo traditional employer-sponsored health insuranceCompany assists employees with obtaining individual health insurance and provides a subsidyInterview ProcessFrontline Process:2-3 recruiter interviews/screens3 professional references requiredGoal to provide approximately 3 candidate profiles within 1 weekClient Preferences:Prefers phone interview or onsite interviewDoes not prefer video interviewsLikely process:Phone screenOnsite interviewRecruiting FocusPrioritize candidates with:Invoicing/billing experienceAdministrative/accounting support backgroundStrong organizational habitsStable work historyAbility to self-manageStrong communication skillsHigh level of accuracy and accountability,


Additional Information

Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.

Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

Meet Your Recruiter

Jessica Payne

Jessica has been a proud member of the Frontline family for 10+ years. She specializes in building partnerships with our clients, establishing a proven track record in placing qualified individuals in a professional setting. These settings include but are not limited to Marketing, Accounting, Finance, Revenue Cycle, Dental, HSE, Administration, Legal, HR, and Information Technology. She takes pride in building long-lasting relationships by focusing on industry knowledge, as well as timely and efficient communication.

• View phone number on click.appcast.io
• View email address on click.appcast.io
• Connect on Facebook
• Connect on X
• Connect on LinkedIn
• Connect on Google+

FOLLOW US ON LINKEDIN

All interviews are set by appointment only and we do not allow walk-ins at any location. We are an Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.