Sales Audit Clerk- TEMP

Job Description

Job Description

Turner's Outdoorsman is seeking a temp-to-hire Sales Audit Clerk to support the Sales Audit and Accounting teams. This position is responsible for ensuring the accuracy and integrity of daily sales and financial transactions across all retail locations. Working closely with Accounting, Store Operations, Loss Prevention, IT, Compliance, and E-Commerce, this role audits sales activity, reconciles financial data, researches and resolves discrepancies, prepares journal entries, and supports month-end close activities.

This position also serves as a resource for the Sales Audit team by training new team members, assisting with problem resolution, and providing backup support to the Sales Audit Manager. The ideal candidate is detail-oriented, analytical, organized, and able to manage multiple priorities while meeting deadlines in a fast-paced environment.

JOB DUTIES

• Work with the Sales Audit Manager and the Accounting Manager.
• Update the DOM each morning and enter the budget numbers monthly.
• Check Shift4 each morning to verify that the batches for each store were closed the night before. Identify and resolve any issues preventing batch close.
• Run daily transaction summaries each day, make tender corrections, research overs and shorts reported on Daily Media Reports (DMRs) received nightly from the stores and work with the stores to make any corrections needed.
• Audit Daily Summary Report (DSR) packets for each store, verifying tender totals against banking statement reports inputted by the Accounting Manager and notating differences in the stores’ monthly audit sheets.
• Verify that all payouts have the appropriate documentation included in the daily DSRs and that they are organized by the correct category. A payout report is run every other day for all stores. Each payout is checked for accuracy regarding the category, description and dollar amount. Double charge payouts are verified in Shift 4 and then the payout is zero ‘ed to balance out the overage of the double charge.
• Report tender, payout, and return discrepancies to Loss Prevention and the District Managers.
• Run the POS Daily Journal reports each day to verify that each file is accurate and ready for posting. Correct any errors such as out of balance, missing or incorrect GL numbers.
• Run the Sales Audit Error report and diagnose each problem while working closely with Systems Admin in the IT Department. This is done daily and prior to posting sales.
• Review selected tenders for accuracy before posting sales, such as Coupon, Gift Certificate, Gift Card Redeemed and Promo Voucher. Contact the store when needed to make any necessary changes
• Post the POS Daily Journal files, record Journal entry numbers and any adjustments to the file that were made prior to posting. Communicate with the accounting manager, sales audit team and accounting team when sales are posted.
• Creating and posting monthly Journal Entry to transfer sales from TOI and OEG.
• Check and/or run the COGS report each week and work with stores to ensure all paperwork was obtained for any non-taxable sales that were processed.
• Check, balance and research any issues for GL accounts #4125, # 4126, 2400 and 4100 after all sales are posted for the month.
• Create and post all miscellaneous journal entries to correct, gun buy errors, corp check errors, tender issues, consignment to gun buy changes, etc.
• Create and post monthly journal entries to complete store to store corp check rollovers.
• Work with compliance on any consignment and/or gun buy conversions.
• Research and adjust or clear all overdrawn gift cards when notified by the systems administrator. If a gift card is cleared the gift card database is also updated.
• Ensure that all stores are entering their closing cash in a timely manner by running the register summary on a weekly basis and notifying the store when closing cash has not been entered, also updating the scorecard as needed.
• Contact stores for corrections to be completed through the register and follow up on the progress of those adjustments.
• Assist in corrective training with cashiers and bookkeepers.
• Work with E-Commerce Manager.
• Balancing of Daily E-Comm Sales. Comparing daily sales between Celerant and Avalara software’s. Identify any out of balances and work with E-Comm manager and occasionally IT personnel to resolve issues and balance sales.
• Occasional travel is required to train in-store
• Return phone calls and e-mails on a timely basis
• Covering tasks for the Sales Audit Mgr. when not in the office, recording and entering the daily numbers into the DEP, reviewing, recording and approving customer refunds and gun buys, reviewing and approving office supply orders.
• Train new hires in the Sales Audit Clerk position and assist daily with questions and problem solving that may arise during their auditing of stores.
• Perform non-essential tasks and projects as required.

JOB SKILLS AND REQUIREMENTS

• Hands-on experience cashiering and bookkeeping/auditing or education equivalent
• Knowledge and understanding of register procedures and paperwork flow
• Accounting background a plus
• Celerant knowledge a plus
• Excellent writing and communication skills
• Excellent problem solving and customer service skills
• Understanding of software such as MS Word and MS Excel
• Must be flexible with a positive attitude
• Must be people-oriented and eager to assume additional responsibilities
• Ability to work under deadlines
• Excellent interpersonal skills, listening and seeking clarification while responding well to questions from individuals at all levels
• Must be detail-oriented and organized

PHYSICAL REQUIREMENTS

• Must be able to use a computer proficiently and grasp instruction to new software programs
• Must be able to stand, sit, bend and lift throughout the course of a scheduled shift

HOURS

• Hours may vary based on business needs; however, the typical work schedule is Monday through Friday, 8:00 a.m. to 4:00 p.m.
• Requests for time off may or may not be granted during black-out periods

Turner's Outdoorsman is an Equal Opportunity Employer. We are committed to providing equal opportunities to all applicants and employees and will not discriminate based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. Turner's Outdoorsman prohibits harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment.

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