Accounts Payable Specialist

Job Description

Job Description

We are looking for an experienced Accounts Payable Specialist to support a high-volume finance operation in Wisconsin. This long-term contract position is ideal for someone who can manage invoice processing with accuracy, maintain strong vendor relationships, and work effectively across multiple internal departments. The role requires someone who is highly organized and can keep payment activities on track while ensuring compliance with company procedures and tax requirements.

Responsibilities:
• Process a high volume of invoices each day while maintaining accuracy, timeliness, and proper documentation.
• Oversee full-cycle accounts payable activities, including invoice review, entry, and payment coordination.
• Perform three-way matching by reconciling purchase orders, receiving records, and supplier invoices before payment approval.
• Apply appropriate account coding and sales or use tax treatment to invoices prior to vouchering.
• Enter and voucher invoices in the designated system and resolve items received but not yet vouched on a regular basis.
• Administer weekly payment activity, including check runs, manual checks, ACH or wire transfers, and related records.
• Partner with teams such as cost accounting, purchasing, traffic, warehouse, and manufacturing to address discrepancies and support timely processing.
• Serve as a point of contact for vendors to research billing issues, disputed charges, and payment-related questions.
• Assist with annual audit preparation, maintain electronic records, support credit card processing activities, and complete job-closing tasks as needed.• 3+ years of experience in accounts payable or a closely related accounting support role.
• Demonstrated ability to process invoices in a high-volume environment with strong attention to detail.
• Experience with account coding, invoice vouchering, and three-way matching procedures.
• Working knowledge of sales and use tax application within accounts payable transactions.
• Familiarity with payment processing methods such as check runs, manual checks, ACH, and wire transfers.
• Ability to communicate effectively with vendors and cross-functional internal teams to resolve issues promptly.
• Proficiency with computerized accounting systems and electronic document retention practices.