Payroll Administrator

Payroll Administrator

The Payroll Administrator supports a large, fast-paced payroll operation by reviewing and reconciling project timecards, preparing accurate weekly and off-cycle payrolls, and serving as a primary resource for payroll-related inquiries. This role focuses on workforce management and timekeeping for a high-volume, multi-state employee population and offers strong opportunities for professional growth within a collaborative, development-focused environment.

Responsibilities

• Review and reconcile project timecards prior to the weekly pay run to ensure accuracy and completeness.
• Prepare and process weekly payroll, including data entry of payroll information and generation of associated reports as needed.
• Prepare and process daily off-cycle checks, including retroactive pay, in a timely and accurate manner.
• Research, troubleshoot, and resolve payroll inquiries from team members via phone and email with a strong focus on customer service.
• Act as a payroll team liaison for project teams, providing guidance on timekeeping and payroll-related matters.
• Complete unemployment earnings requests accurately and within required timelines.
• Set up new craft payroll team members, including salary and pay-related details, in the payroll system.
• Process salary and pay-related updates, such as rate changes and adjustments, ensuring proper documentation and approvals.
• Process terminations for craft payroll team members, ensuring final pay is accurate and compliant with internal procedures.
• Support payroll tax and garnishment processing by ensuring underlying payroll data is accurate and properly recorded.
• Collaborate effectively with colleagues across different teams in the payroll department, including workforce management/timekeeping, payroll tax, and payroll systems.
• Build and maintain strong working relationships with team members at various organizational levels and from diverse backgrounds.
• Maintain strict attention to deadlines and take ownership of assigned payrolls to ensure timely and accurate processing each week.
• Assist with reporting and data analysis related to payroll as needed, leveraging Excel for data views, graphing, and pivot tables.
• Support continuous improvement initiatives related to payroll processes, systems, and reporting, particularly within the Oracle Cloud environment.

Essential Skills

• Bachelor's degree OR Associate's degree with 2+ years of payroll experience.
• Hands-on experience with payroll processing, including weekly payroll and off-cycle payroll.
• Strong proficiency in Excel, including data views, graphing, pivot tables, and VLOOKUPs.
• Experience working with payroll tax and garnishments, or closely supporting those functions.
• Ability to review and reconcile timecards with a high degree of accuracy and attention to detail.
• Strong analytical and problem-solving skills to research and resolve payroll discrepancies and inquiries.
• Clear and professional verbal and written communication skills for interacting with team members via phone and email.
• Ability to manage multiple deadlines in a high-volume, fast-paced payroll environment.
• Demonstrated ability to build effective working relationships with individuals from diverse backgrounds and at different organizational levels.
• Comfort working with modern payroll and HR systems, including cloud-based platforms.

Additional Skills & Qualifications

• Experience supporting a large employee population, ideally in the range of several thousand employees.
• Construction, engineering, or similarly project-based environments with complex timekeeping requirements.
• Familiarity with Oracle Cloud or other Oracle-based payroll or HR systems.
• Experience in a shared services environment supporting accounting, finance, or payroll functions.
• Interest in long-term career growth within payroll, including potential movement into payroll tax, payroll systems, or related areas.
• Strong sense of ownership, accountability, and commitment to meeting payroll deadlines.
• Ability to work effectively as part of a multi-team payroll department, including workforce management/timekeeping, payroll tax, and payroll systems groups.

Work Environment

This role operates within a modern, shared services corporate office that houses the majority of the organization's accounting, finance, and payroll functions. The payroll department is large, with more than a dozen professionals organized into three specialized teams: workforce management/timekeeping, payroll tax, and payroll systems. The position sits on the workforce management/timekeeping team and focuses on weekly payroll for a high-volume, multi-state employee population. The work schedule follows a hybrid model: in-office on Monday, Tuesday, and Thursday, with work-from-home flexibility on Wednesday and Friday. The team provides coverage from 7:00 a.m. to 5:00 p.m., and start times typically fall between 7:00 a.m. and 8:00 a.m. The role is hourly and eligible for overtime for hours worked over 40 in a week. The office environment is described as very nice, modern, and spacious, with ongoing investments in upgrading corporate sites. The culture emphasizes professional development, internal mobility, and team building, with regular team outings and a strong focus on collaboration and growth. Payroll is processed entirely in-house and covers virtually every state in the U.S., providing exposure to complex, multi-state payroll operations and a dynamic, project-driven business that includes construction, renewable energy, and advanced technology projects.

Job Type & Location

This is a Contract to Hire position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $25.00 - $36.05/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Minneapolis, MN.

Application Deadline

This position is anticipated to close on Jun 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.