Office Manager

Job Description

Job Description

Position Overview

Our Indianapolis client is seeking an experienced Office Manager to oversee and optimize daily administrative operations while supporting internal teams and leadership. This role is responsible for maintaining an organized, efficient, and compliant office environment, managing staff, and ensuring seamless coordination across departments.

This position is ideal for someone who thrives in a fast-paced environment, takes ownership, and can juggle multiple priorities without letting things slip through the cracks.

Key Responsibilities

Office Operations & Administration

• Oversee day-to-day office operations to ensure efficiency and organization
• Manage office supplies, equipment, and vendor relationships
• Maintain filing systems and ensure accessibility of documents and records
• Coordinate office layout, workspace planning, and equipment setup
• Track and manage company assets, including technology and equipment

Staff Leadership & Support

• Lead and support administrative staff, promoting a productive and positive work environment
• Provide administrative support to leadership and internal teams
• Facilitate communication between departments to ensure alignment and efficiency

Compliance & Documentation

• Manage licensing, permits, and required business documentation
• Maintain compliance-related records, contracts, and insurance documentation
• Support onboarding processes, including new hire documentation and setup

Systems & Process Management

• Maintain office systems, including phone systems and internal tools
• Coordinate with IT for equipment setup, troubleshooting, and system needs
• Identify opportunities to improve processes and streamline workflows

Additional Responsibilities

• Assist with cross-functional tasks across accounting, HR, and operations
• Prepare reports and support leadership with administrative insights
• Manage storage, records, and document retention processes
• Handle special projects and additional responsibilities as needed

Qualifications

• 5+ years of office management or administrative leadership experience
• Experience in a fast-paced or operational environment (construction or similar industries is a plus)
• Strong organizational skills with the ability to manage multiple priorities
• Proficiency in Microsoft Office, especially Excel (formulas, reporting, data analysis)
• Strong communication and interpersonal skills
• Ability to problem-solve, troubleshoot, and think proactively
• Experience managing staff or leading administrative functions preferred

Milliner Talent Solutions is an Indianapolis-based staffing partner specializing in Accounting, Finance, HR, Administrative, and Customer Service talent. We take a relationship-driven approach to connecting great people with great companies, focusing not just on skillsets, but on long-term fit. Our goal is simple: align talent with opportunity in a way that benefits both the individual and the organization.

Company Description

Milliner Talent Solutions is an Indianapolis-based staffing partner specializing in Accounting, Finance, HR, Administrative, and Customer Service talent. We take a relationship-driven approach to connecting great people with great companies, focusing not just on skillsets, but on long-term fit. Our goal is simple: align talent with opportunity in a way that benefits both the individual and the organization.