Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations and help create an organized, welcoming environment in Ohio. This contract opportunity is ideal for someone who enjoys balancing front desk support, coordination tasks, and administrative follow-through in an organized office setting. The person in this role will contribute to smooth internal operations by handling communication, meeting preparation, financial administrative support, and employee onboarding activities.

Responsibilities:
• Coordinate incoming and outgoing mail, package deliveries, and shipment preparation to ensure timely distribution and dispatch.
• Welcome guests to the office, manage visitor arrivals, and help facilitate a positive and organized on-site experience.
• Arrange meeting spaces, assemble supporting documents, prepare agendas when needed, and coordinate meal orders for scheduled sessions.
• Maintain office, breakroom, and kitchen inventory by monitoring supply levels, placing orders, and keeping items stocked.
• Provide administrative accounting assistance by creating invoices, supporting payable and receivable activities, preparing deposits, and issuing checks when required.
• Complete and submit expense reports for leadership and organize corporate card transactions with accurate categorization.
• Support onboarding for new employees by coordinating administrative steps and assisting with enrollment-related documentation.
• Perform data entry, answer inbound calls, and handle additional clerical assignments as business needs arise.• Experience providing administrative support in an office, front desk, or receptionist capacity.
• Ability to manage inbound calls, greet visitors professionally, and maintain a welcoming office presence.
• Strong organizational skills with the ability to coordinate multiple tasks and prioritize effectively.
• Proficiency in data entry and preparing accurate administrative records and documentation.
• Familiarity with general office procedures, including meeting coordination, mail handling, and supply management.
• Experience assisting with basic accounting-related administrative tasks such as invoices, expense reports, or deposits.
• Strong written and verbal communication skills with close attention to detail.