Front Desk Admin Assistant

Front Desk Administrative Assistant (Temporary)

Location:

Towson, MD

Pay Rate:

$20.00 - $22.00/hour

Schedule:

Monday-Friday | 8:00 AM - 5:00 PM

Work Environment:

Fully Onsite

Employment Type:

Temporary, approx 4 months

Position Overview

A growing organization in the Towson area is seeking a professional, organized, and customer-focused Front Desk Administrative Assistant to support daily office operations. This individual will serve as the first point of contact for visitors, employees, and vendors while providing administrative support across multiple departments.

The ideal candidate is personable, detail-oriented, and able to manage a variety of responsibilities in a fast-paced office environment while maintaining a professional and welcoming presence.

Key Responsibilities

Greet visitors, vendors, and guests in a professional and friendly manner

Serve as the primary point of contact for incoming phone calls and inquiries

Manage calendars, scheduling requests, and meeting coordination

Coordinate travel arrangements and related logistics

Receive, sort, and distribute incoming mail and packages

Maintain a clean, organized, and professional reception area

Order and track office supplies, materials, and equipment

Process business card and company apparel requests

Assist with onboarding documentation and new hire materials

Coordinate office lunches, meetings, and special events

Maintain electronic and physical filing systems

Support expense reporting and administrative recordkeeping

Handle confidential information with discretion and professionalism

Assist with special projects and additional administrative tasks as assigned

Qualifications

High school diploma or equivalent required

Minimum of 2 years of experience in an administrative, receptionist, front desk, or office support role

Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

Excellent verbal and written communication skills

Strong organizational and multitasking abilities

High attention to detail and accuracy

Ability to prioritize work and meet deadlines in a fast-paced environment

Professional demeanor and commitment to customer service

Ability to maintain confidentiality and handle sensitive information

Preferred Qualifications

Experience coordinating travel arrangements

Experience supporting meetings, events, or office functions

Familiarity with expense reporting or basic bookkeeping processes

What We're Looking For

We're looking for someone who enjoys helping others, takes pride in keeping an office running smoothly, and brings a positive attitude to work each day. The ideal candidate is dependable, adaptable, highly organized, and comfortable interacting with individuals at all levels of an organization.

Why Apply?

Competitive hourly pay

Consistent Monday-Friday schedule

Professional and collaborative office environment

Opportunity to gain valuable administrative experience

Ongoing support from the Ultimate Staffing team throughout your assignment

Access to future temporary, temp-to-hire, and direct-hire opportunities through Ultimate Staffing

Build your professional network and gain exposure to a variety of organizations and industries

Partner with a recruiter who is invested in your long-term career success, not just your next assignment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.