Executive Assistant, Marketing Administration, Baptist Downtown

Baptist Downtown is hiring an Executive Assistant for Marketing Administration! Executive Assistant, Job Responsibilities Answer phone, screen calls, respond to callers, take messages, or forward appropriately Receive and interact with visitors that arrive at Executive Office suite, validate parking tickets Respond to information requests Schedule a high volume of meetings with internal/external executives, physicians, nursing management/staff, business professionals, etc. Retrieve, open and sort mail Organize social/business functions for small/large groups Prepare travel arrangements for business travel and educational conferences, prepare expense reports Prepare correspondence, reports, communications, and presentations Assist with preparation for meetings; prepare agendas and transcribe minutes as needed Manage department files; maintain schedule for boardroom, order and maintain office/break room equipment and supplies Handle confidential information & materials with discretion and diplomacy Assist other executive assistants as needed (projects, telephone/office coverage, etc.) Experience Requirements Experience in Word/PowerPoint/Excel/Outlook required. 2-3 Years Office Experience required. Experience with Budgeting, Event Planning, Office Management preferred. Education & Credential Requirements HS Diploma/GED Primary Location Downtown - 841 Building #J-18808-Ljbffr Baptist Health