Office Manager

Job Description

Job Description

Are you the kind of person who takes pride in creating an organized, welcoming, and productive workplace? Twin Oaks Real Estate is seeking full-time Office Managers for our Walnut Creek and Benicia offices. You’ll help each office represent Twin Oaks well, create a positive experience for agents and visitors, and keep daily office operations running smoothly.

Why Twin Oaks?

We’re more than a brokerage—we’re a community. At Twin Oaks, we invest in our people and build a workplace where collaboration, growth, and fun go hand in hand.

Perks & Benefits:

• Pay: $20-22 per hr depending on experience

• Paid Time Off

• Health Benefits

• IRA with Employer Matching

• Annual Raises

• Collaborative, high-energy work culture

• Opportunities for Career Advancement

Compensation:

$20 - $22 hourly

Responsibilities:

As an Office Manager, you’ll take ownership of the day-to-day office experience. You’ll keep your location polished and professional, make it a welcoming and productive place for agents to work, help host events and trainings, and provide responsive office and administrative support.

Office Support

• Open and close the office and ensure it is ready for the day

• Check mail and deliver to mail slots

• Answer phones and route calls with professionalism

• Keep the office polished, organized, and representative of the Twin Oaks brand

• Maintain common areas, coordinate routine office needs, and replenish supplies

Agent Support

• Assist with printer, tech, and account questions

• Moderate Slack and ensure smooth communication

• Manage open house sign inventory and distribution

• Help with onboarding and offboarding tasks

• Process checks as they come in and notify agents

• Provide dependable office and administrative support to agents and staff

Training & Event Support

• Welcome agents and guests at trainings, meetings, and office events

• Help set up guest speakers, meeting spaces, technology, and workshop recordings

• Prepare and reset the office before and after trainings and events

• Help host events, coordinate food and supplies, and encourage agent participation

• Contribute to fun, engaging company culture

Bonus Skills

• An interest in social media and content creation is a plus!

Qualifications:

• Previous experience in office management, administration, hospitality, or customer service

• Polished, professional, and approachable communication style

• Highly organized with strong attention to detail

• Proactive and dependable with a “can-do” attitude

• Comfortable juggling multiple tasks in a fast-paced environment

• Tech-savvy with Google Workspace (Docs, Sheets, Calendar); CRM experience is a plus

About Company

Twin Oaks Real Estate is a dynamic and growing brokerage that prides itself on delivering exceptional service and fostering agent success. We are committed to providing our agents with the tools, training, and support they need to thrive in the competitive real estate market. At Twin Oaks, we prioritize a collaborative environment, innovative solutions, and a dedication to excellence that sets us apart in the industry.

If this sounds like it might be a good fit for you, apply today!