ADMINISTRATIVE ASSISTANT I

State of New Hampshire Job Posting

Department of Transportation

Bureau of Bridge Design

7 Hazen Drive / Concord, NH

ADMINISTRATIVE ASSISTANT I

Position #21310

$17.81/hour - $23.39/hour

*See total compensation information at the bottom of announcement.

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~ NEW HAMPSHIRE DOT ~

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NHDOT Recruitment Brochure

The State of New Hampshire, Department of Transportation, Bureau of Bridge Design, has a full-time vacancy for an Administrative Assistant.


Summary:
To develop and monitor office management procedures for the Department of Transportation's Bridge Design Bureau, including administrative support for Bureau staff.


YOUR EXPERIENCE COUNTS: Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.


Other information:

MINIMUM QUALIFICATIONS:

Education/Experience: Equivalent combination of 2 years of education and experience after completion of high school. Education and experience must be in secretarial science, business administration, office management, administrative support, or related field.

License/Certification: None

Other Requirements: None

Trainee Option: Not applicable

PREFERRED QUALIFICATIONS: None

AFTER-HIRE REQUIREMENTS: None

CAREER ADVANCEMENT OPPORTUNITIES:

In-Band Advancement Available: • Yes ☒ No

Broad Group Level Advancement Available: • Yes ☒ No

DISCLAIMERS:

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.


When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.


Responsibilities:

Manages the clerical section of the Bureau of Bridge Design, including solving work-related problems as necessary and recommends training needs and implements training procedures to facilitate the flow of work in that section.


Performs administrative secretarial duties as necessary, including word processing, filing, managing incoming calls (general public, outside vendors, other agencies and elected officials), or scheduling meetings.


Coordinates the implementation of agency policies and procedures, including conducting research, collecting data, and reporting results to agency staff. Develops and implements administrative procedures for Bureau to ensure the support activities necessary to meet project schedules are provided.

Composes and types responses to agencies, individuals and suppliers relative to financial expenditures, errors, and personnel matters for the Bureau.

Collects, enters and audits all data regarding leave records and personnel records. Coordinates with Bureau Administrator for payroll approval.

Monitors expenditures relating to the operating budget of the Bureau, apprising Bureau Administrator of on-going expenditures and balances.

Prepares budget requests, supervises fiscal record keeping and orders supplies, materials and equipment.

Prepares payment vouchers and receivables for all expenditures relating to the Bureau.

Maintains bridge project cost statistics and produces report on same for Bureau to be utilized by outside agencies.

Coordinates with Bureau staff regarding various reports, letters, and memorandums for presentation to Governor and Council and the Front Office using the Management Tracking System (MTS) for approval.

Coordinates Defensive Driving and Equal Employment Opportunity Programs, serves as Bureau's Workers Compensation agent.

For assistance creating your talent profile or applying online please contact Jim Roberg, Administrator, at View phone number on click.appcast.io or View email address on click.appcast.io

For additional information contact David Scott, Administrator, at View phone number on click.appcast.io or View email address on click.appcast.io .

*TOTAL COMPENSATION INFORMATION

The State of NH total compensation package features an outstanding set of employee benefits, including:

HMO or POS Medical and Prescription Drug Benefits:

The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.

See this link for details on State-paid health benefits:

Value of State's share of Employee's Retirement: 12.87% of pay

Other Benefits:

*Dental Plan at minimal cost for employees and their families ($500-$1800 value)

* Flexible Spending healthcare and childcare reimbursement accounts

*State defined benefit retirement plan and Deferred Compensation 457(b) plan

*Work/life balance flexible schedules, paid holidays and generous leave plan

*$50,000 state-paid life insurance plus additional low-cost group life insurance

*Incentive-based Wellness Program (ability to earn up to $500)

Total Compensation Statement Worksheet:

Want the specifics? Explore the Benefits of State Employment on our website:

EOE

TDD Access: Relay NH View phone number on click.appcast.io