Talent Acquisition Coordinator

We are seeking a solutions-oriented Talent Acquisition Coordinator to join our TA Enablement team. In this role, you will manage both virtual and in-person interview scheduling across all lines of business, serving as a critical partner in delivering an exceptional candidate experience. As an experienced individual contributor, you will operate with autonomy on routine tasks, bring a strong sense of urgency, and leverage data to optimize recruitment processes. Key Responsibilities Scheduling & Operations: Coordinate complex virtual and in-person interview schedules across multiple time zones. Oversee end-to-end logistics for on-site visits, including candidate travel, lodging, meals, and room bookings. Candidate & Stakeholder Experience: Partner closely with TA Business Partners, hiring managers, and candidates to provide timely, clear communication throughout the recruiting lifecycle. System Administration: Create and maintain accurate candidate records and requisition data within Workday. Cross-Functional Collaboration: Partner with legal, compliance, HR operations (AskHR), and strategy teams to align scheduling and onboarding practices with broader organizational goals. Data & Process Optimization: Utilize reporting dashboards and metrics to drive decision-making, recommend process improvements, and support change management initiatives. Qualifications & Skills Experience: Proven experience as a Talent Acquisition Coordinator or in a high-volume scheduling role within a complex environment. Technical Proficiency: Intermediate to advanced knowledge of Outlook and calendar management. Experience with ATS platforms (Workday proficiency is strongly preferred). Problem-Solving & Agility: Strong learning agility with a track record of adapting to shifting priorities, analyzing information to resolve challenges, and taking calculated risks to improve workflows. Communication & EQ: High emotional intelligence with clear, cohesive written and verbal communication skills. Ability to offer constructive feedback and voice concerns effectively. Autonomy: Demonstrated ability to manage multiple requests simultaneously, prioritize tasks effectively, and work independently with minimal supervision. About Aquent: Aquent combines proprietary technology and award-winning recruiters to match elite marketing, creative, and design professionals with world-class companies. Our eligible talent have access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive. #J-18808-Ljbffr Aquent