Billing Clerk

Job Description

Job Description

We are looking for a detail-oriented Billing Clerk to support billing operations for construction and utility-related projects in Long Beach, California. This is a Long-term Contract position suited for someone who thrives in a fast-paced administrative environment and can manage documentation, billing records, and deadlines with accuracy. The ideal candidate will bring strong organizational skills, solid communication abilities, and the confidence to work across teams to help keep billing activities moving efficiently.

Responsibilities:
• Review completed work packages and timesheets, then organize and digitize records for accurate filing and tracking.
• Examine documentation for completeness and accuracy before billing submission, ensuring all required paperwork is properly prepared.
• Compare completion photos with project scope details to verify that field work has been finished as expected.
• Track incomplete packages, document outstanding items, and follow up with field leadership to support timely resolution.
• Prepare, submit, and monitor service confirmations and change-related billing entries through a web-based customer portal.
• Coordinate with closeout and operations teams to gather supporting materials needed for billing approval and payment processing.
• Investigate returned or delayed billing items and communicate with internal teams and customer contacts to help resolve issues.
• Maintain up-to-date billing data in internal records and submit finalized package documentation through required customer platforms.
• Manage physical record storage and arrange transfer of archived files to the main office when needed.• High school diploma or equivalent is required.
• At least one year of billing, invoicing, or closely related administrative experience is preferred.
• Experience supporting construction, utility, or project-based accounting environments is an advantage.
• Ability to type at a minimum speed of 40 words per minute.
• Strong attention to detail with the ability to handle deadlines and shifting priorities effectively.
• Proficiency with Microsoft Office, Outlook, and Adobe Acrobat, along with comfort using computerized billing systems.
• Clear written and verbal communication skills and a detail-oriented approach to customer and team interactions.
• Strong organizational ability, including digital document management and recordkeeping.