Payroll Manager

Payroll ManagerWe are seeking an experienced Payroll Manager to oversee and manage all payroll operations for a multi-entity organization in the Galleria area. This role will be responsible for payroll administration, compliance, reporting, account reconciliations, retirement plan coordination, and payroll system management. The ideal candidate will have extensive experience with ADP Workforce Now, a strong background in multi-state payroll processing, and the ability to serve as a trusted advisor to leadership by communicating complex payroll matters clearly and effectively.Key ResponsibilitiesPayroll ManagementManage end-to-end payroll operations for multiple entities and company codesOversee payroll processing to ensure accuracy, timeliness, and compliance with federal, state, and local regulationsAdminister and maintain ADP Workforce Now across multiple company codesEnsure payroll records are accurate, complete, and properly maintainedReview and approve payroll-related transactions including earnings, deductions, bonuses, commissions, and special paymentsManage payroll calendars and ensure all payroll deadlines are metCompliance & ReportingEnsure compliance with all payroll tax regulations and reporting requirementsMonitor and implement payroll-related legislative and regulatory changesPrepare and review payroll reports for management and executive leadershipSupport internal and external audits by providing payroll documentation and analysisMaintain compliance with company policies and internal controlsRetirement & Deferred Compensation AdministrationOversee 401(k) plan administration and coordinate with third-party administrators (TPAs)Manage payroll-related retirement plan deductions and reconciliationsAdminister nonqualified deferred compensation plans, including 409A compliance requirementsCoordinate benefit-related payroll processes and reportingReconciliations & Accounting SupportPerform payroll account reconciliations and resolve discrepanciesReview payroll-related general ledger activity and support month-end close processesAnalyze payroll data and prepare reports for accounting and leadership teamsEnsure payroll liabilities are reconciled and remitted accuratelyLeadership & Advisory SupportServe as a payroll subject matter expert for management and executive leadershipCommunicate complex payroll, tax, and compliance matters clearly to stakeholdersRecommend process improvements and system enhancements to increase efficiency and accuracyPartner with HR, Accounting, Benefits, and external vendors to support payroll operationsAssist with special projects and strategic initiatives as assignedQualifications10+ years of progressive payroll experience requiredPayroll management experience requiredExtensive ADP Workforce Now experience required, including system administration across multiple company codesBachelor's degree in Accounting, Finance, Business, or related field requiredMulti-entity and multi-state payroll experience requiredExperience administering nonqualified deferred compensation plans (409A) required401(k) plan administration and TPA coordination experience requiredStrong payroll reporting, analysis, and account reconciliation experienceCPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) preferredStrong knowledge of payroll tax regulations and compliance requirementsExcellent communication and presentation skillsAbility to advise leadership on payroll-related matters and communicate complex topics effectivelyStrong analytical, organizational, and problem-solving abilitiesHigh attention to detail and ability to manage multiple priorities